diff --git a/assets/meetings/2025/04/01/agenda.html b/assets/meetings/2025/04/01/agenda.html new file mode 100644 index 00000000..129b272a --- /dev/null +++ b/assets/meetings/2025/04/01/agenda.html @@ -0,0 +1,158 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Tuesday 1st April +
Time: + 17:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Restrict staff from seeing year chats
    • +
      + +
    • MW: Ask the Guild if this is something we can actually do
      • +
    + +
  • Epic Prank for April 1st
    • +
+ 		All +
4 + Past Events +
    + +
  • Movie night where we watch Shrek 2
    • + +
  • STEM karaoke
    • + +
  • CSS x DocSoc
    • +
+ 		All +
5 + Future Events (standing item) +
    + +
  • break;
    • + +
  • Annual General Meeting (2nd April)
    • + +
  • CSS Ball 2025 (4th April)
    • + +
  • Sports Day
    • + +
  • BBQ
    • +
+ 		All +
6 + Sponsor/Industry Update (standing item) + MG +
7 + Finance Report (standing item) + MW +
8 + EDI Report (standing item) + SA +
9 + Committee Suggestions (standing item) +
    + +
  • Create a ‘free things’ channel
    • + +
  • CSS does a Ceilidh
    • +
+ 		LB +
10 + Any Other Business (standing item) + All +
+ diff --git a/assets/meetings/2025/04/01/minutes.html b/assets/meetings/2025/04/01/minutes.html new file mode 100644 index 00000000..a40d095d --- /dev/null +++ b/assets/meetings/2025/04/01/minutes.html @@ -0,0 +1,360 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Tuesday 1st April +
Time: + 17:00 BST +
Attendees: + Holly Packer (HP), Leonardo Bishop (LB), Adi Agarwal (AA), George Barrel (GB), Matty Widdop (MW), Sumeet Brar (SB), Sai, Nial DIxon (ND), Joe Adams (JA), Rohit Jose (RJ), Evie Wilson (EW) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Apologies received from Marcus Gustaffson, Evie Wilson, Sabrina Ahmad
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • Minutes unanimously adopted
    • +
+ 		LB +
3 + Matters Arising +
    + +
  • Restrict staff from seeing year chats
    • +
      + +
    • Action MW: Ask the Guild if this is something we can actually do
      • +
        + +
      • MW reports the Guild has still not responded
        • + +
      • Action carried forwards
        • +
      +
    + +
  • Epic Prank for April 1st
    • +
      + +
    • Get pranked!!!!!!!!!!!!!!!!!!!
      • +
    +
+ 		All +
4 + Past Events +
    + +
  • Movie night where we watch Shrek 2
    • +
      + +
    • GB: “It was alright”
      • + +
    • GB reports it was fairly quiet
      • +
    + +
  • STEM karaoke
    • +
      + +
    • SA reports online very few people
      • +
    + +
  • CSS x DocSoc
    • +
      + +
    • SA reports online 8-9 people
      • +
    +
+ 		+
5 + Future Events (standing item) +
    + +
  • break;
    • +
      + +
    • The last break; was last week
      • +
    + +
  • Annual General Meeting (2nd April)
    • +
      + +
    • Action everyone (who hasn’t yet done it): Write committee role description
      • +
        + +
      • Action completed
        • +
      + +
    • Action LB: Write last publicity
      • +
    + +
  • CSS Ball 2025 (4th April)
    • +
      + +
    • Action EW: Order paper tickets and wristbands
      • +
        + +
      • Action completed
        • + +
      • HP reports she STOLE the wristbands
        • +
      + +
    • Action AA: Write ticket sales extended publicity
      • +
        + +
      • Action cancelled
        • +
      + +
    • Action RJ: Check Ball inventory
      • +
        + +
      • Action completed
        • +
      + +
    • Action SB: Chase Matt for DJ expenses
      • +
        + +
      • Action carried forwards
        • +
      + +
    • Action LB: Write email to attendees
      • + +
    • Action MW: Buy some shit
      • + +
    • Action everyone: Help on Thursday
      • +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • SB reports we’re waiting on Engineering
      • +
    + +
  • BBQ
    • +
      + +
    • Action MW: Tentatively book another date
      • +
        + +
      • Action completed
        • +
      + +
    • Date
      • +
        + +
      • HP suggests pushing back a week because of exams
        • + +
      • MW didn’t want to push it too far back
        • + +
      • It was decided to keep it on the 30th of May for now
        • +
      + +
    • MW reports the Guild want to charge us approx. £500 for BBQ and fridge hire
      • + +
    • MW also added they are also against ‘bring your own food’
      • +
    +
+ 		All +
6 + Sponsor/Industry Update (standing item) +
    + +
  • No update
    • +
+ 		MG +
7 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £8,910.10
    • + +
  • Actual working balance: ~£1,400
    • + +
  • Approximate remaining SoCS budget: £2750
    • + +
  • Pending incomings
    • +
      + +
    • Ball Tickets
      • + +
    • SoCS Ball Subsidy
      • + +
    • Possible BirmingHack SoCS cover
      • +
    + +
  • Pending outgoings
    • +
      + +
    • BirmingHack expenses
      • + +
    • Ball expenses
      • +
    + +
  • Thigh Highs
    • +
      + +
    • Action SA: Find the sacred Thigh High people
      • +
        + +
      • Action cancelled (delayed indefinitely (not indefinitely until the money comes back))
        • +
      +
    + +
  • TeX plushies
    • +
      + +
    • Fearne will be in the next meeting, perchance
      • +
    +
+ 		MW +
8 + EDI Report (standing item) +
    + +
  • No update
    • +
+ 		SA +
9 + Committee Suggestions (standing item) +
    + +
  • Create a ‘free things’ channel
    • +
      + +
    • #plugs-and-oppurtunities exists
      • +
    + +
  • CSS does a Ceilidh (“slid”)
    • +
      + +
    • “Future problem”
      • +
    +
+ 		LB +
10 + Any Other Business (standing item) +
    + +
  • Hackathon Debrief
    • +
      + +
    • Mo/Tom wants to move the time
      • + +
    • Time moved 👍
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:06 BST +
Actual end time + 17:51 BST +
Duration + 45 minutes +
diff --git a/assets/meetings/2025/04/01/minutes.pdf b/assets/meetings/2025/04/01/minutes.pdf new file mode 100644 index 00000000..c08d3a87 Binary files /dev/null and b/assets/meetings/2025/04/01/minutes.pdf differ diff --git a/assets/meetings/2025/04/02_agm/agenda.html b/assets/meetings/2025/04/02_agm/agenda.html new file mode 100644 index 00000000..b101413f --- /dev/null +++ b/assets/meetings/2025/04/02_agm/agenda.html @@ -0,0 +1,311 @@ + +
CSS AGM - Agenda
+ + + + + + + + + + + + + + + + +
Location: + Y3 - G33 (in-person) & Zoom (online) +
Date: + Wednesday 2nd April 2025 +
Time: + 14:00 BST +
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + LB +
2 + Adoption of January 2025 EGM Minutes + LB +
3 + Matters Arising from the January 2025 EGM + All +
4 + Chair’s Report + HP +
5 + Treasurer’s Report + MW +
6 + Resolution of Motions and Amendments to the Constitution + HP +
+ 6.1 + Motion: Restrict staff from seeing year chats on Discord + HP +
+ 6.2 + Motion: Change the Member role colour on Discord + HP +
+ 6.3 + Amendment: Addition of a Hackathons Officer + LB +
+ 6.4 + Amendment: Addition of a Non-CS Rep + VR +
+ 6.5 + Amendment: Neutrality statement + S +
7 + Election of New Committee Members + HP +
+ 7.1 + President + +
+ 7.2 + Treasurer + +
+ 7.3 + Secretary + +
+ 7.4 + Vice-President + +
+ 7.5 + Publicity Officer + +
+ 7.6 + International Student Rep + +
+ 7.7 + Special Events Officer + +
+ 7.8 + Socials Secretary + +
+ 7.9 + Sports Secretary + +
+ 7.10 + Equality, Diversity, and Inclusion Officer + +
+ 7.11 + Industrial Liaison + +
+ 7.12 + PGR Rep + +
+ 7.13 + Interim First Year Rep + +
+ 7.14 + Interim PGT Rep + +
8 + Any Other Business + All +
+ + + + + + + + + + + + +
+ +
+ +
+ + +

+Voting for elections and amendments will take place on CSS’ voting platform, available online at vote.cssbham.com. Please try to register ahead of time. +

\ No newline at end of file diff --git a/assets/meetings/2025/04/08/agenda.html b/assets/meetings/2025/04/08/agenda.html new file mode 100644 index 00000000..198607ba --- /dev/null +++ b/assets/meetings/2025/04/08/agenda.html @@ -0,0 +1,149 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Tuesday 8th April +
Time: + 17:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising + All +
4 + Incoming Committee Welcome + All +
5 + Past Events +
    + +
  • Annual General Meeting
    • + +
  • CSS Ball 2025
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • Sports Day
    • + +
  • BBQ
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • Rename RON to TeX
    • + +
  • Ban any mentions of word counts in all channels
    • + +
  • Ensure that if PDFs are being posted, it is available in an accessible format
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
diff --git a/assets/meetings/2025/04/08/minutes.html b/assets/meetings/2025/04/08/minutes.html new file mode 100644 index 00000000..35567967 --- /dev/null +++ b/assets/meetings/2025/04/08/minutes.html @@ -0,0 +1,380 @@ +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Tuesday 8th April +
Time: + 17:00 BST +
Attendees: + Holly Packer (charing), Leonardo Bishop (minuting), Adi Agarwal, Fearne Townsend, George Barrell, Jhundon Mendi, Mahima Gupta, Matty Widdop, Oli Baker, Sumeet Brar, Toby Landells, Marcus Gustafsson, Sabrina Ahmad, Evie Wilson, Amrit Bhogal, Matt Norton +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Apologies received from Joe Adams, bluka
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • Minutes unanimously adopted
    • +
+ 		LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
      + +
    • HP asked how we should run this poll
      • + +
    • Action MW: Do whatever he said after Easter
      • +
    +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • HP welcomed new members to the committee
    • + +
  • New cmt now realise they have made a grave mistake
    • + +
  • Action new members: Do Guild training
    • + +
  • Action new members: Write Committee bio
    • + +
  • Action EW: Do yours from last year
    • +
+ 		All +
5 + Past Events +
    + +
  • Annual General Meeting
    • +
      + +
    • Action LB: Write last publicity
      • +
        + +
      • Action completed
        • +
      + +
    • HP reports the Guild have approved the minutes
      • + +
    • Action AA: Submit pizza expenses
      • + +
    • EW and SA were very disappointed the SCRUM MASTER motion did not pass
      • + +
    • AA thought it was way too long
      • + +
    • MW believes there’s not much that can be done, other than the Q&A being more strict
      • + +
    • General consensus was pizza was well timed
      • +
    + +
  • CSS Ball 2025
    • +
      + +
    • Action LB: Write email to attendees
      • +
        + +
      • Action completed
        • +
      + +
    • Action MW: Buy some shit
      • +
        + +
      • Action completed
        • +
      + +
    • Action everyone: Help on Thursday
      • +
        + +
      • Action completed
        • +
      + +
    • OB pointed out that songs during dinner could not be heard over the general chatter
      • + +
    • MW mentioned Matt refused to play some songs
      • + +
    • AA: “Transitions were absolutely scuffed”, suggested looking for another DJ next year
      • + +
    • SB offered his dad as tribute
      • + +
    • AA also brought up the bar prices
      • + +
    • SB asked if there were venues which allowed ‘bring your own drinks’
      • +
        + +
      • MW replied this is hard to find due to licencing restrictions
        • +
      + +
    • SB’s dad thought the entrance to the venue was boring
      • + +
    • MW reports hearing good feedback on food
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • SB reports no update
      • +
    + +
  • BBQ
    • +
      + +
    • MW reports the Guild have no update for us, but will go in-person at some point to try and gain approval
      • + +
    • MW adds that Todd has approved the use of CS fridges
      • + +
    • HP asked if there is anything we can do in the meantime
      • +
        + +
      • MW: “No”
        • +
      + +
    • MW asked if we want to do a fundraiser again
      • +
        + +
      • SB suggested asking the School for random shit
        • + +
      • Action MW: Create poll for charity
        • + +
      • Action SA: Do fundraising form
        • +
      + +
    • There was some discussion on whether the date should be moved, but it remains unchanged
      • + +
    • SB suggested a pub night after all exams for the people who can’t make the BBQ
      • +
        + +
      • It was decided for the Friday after
        • +
      +
    + +
  • HP asked if we should do another Winterbourne trip
    • +
      + +
    • Consensus is yes for Wednesday 7th
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • MG reports replying to The Trade Desk about their event idea
    • +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £8,939.27
    • + +
  • Actual working balance: £2,227.86
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • + +
    • Final straggling ball tickets
      • + +
    • Ball grant money
      • +
    + +
  • Pending outgoings
    • +
      + +
    • Ball shit
      • + +
    • AGM pizza
      • +
    + +
  • Grants
    • +
      + +
    • Action MW: Email to get ball grant transferred
      • + +
    • Sem 3 Ideas:
      • +
        + +
      • birmingHack
        • + +
      • BBQ
        • + +
      • SB: “A sporting event that we’ll totally do”
        • +
      +
    + +
  • TeX plushies
    • +
      + +
    • FT reports the total material cost is £226, £4.52 per plushie
      • + +
    • FT reports nearly dying
      • + +
    • Action MW: Come up with a compensation amount
      • +
    +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • SA: “Ding dong the witch is dead”
    • + +
  • SA reported they’ve extended the accessibility checklist
    • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • Rename RON to TeX
    • +
      + +
    • No :(
      • +
    + +
  • Ban any mentions of word counts in all channels
    • +
      + +
    • No
      • +
    + +
  • Ensure that if PDFs are being posted, it is available in an accessible format
    • +
      + +
    • MG has volunteered to do this, and is going to figure out how
      • +
    +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Fortnite mentioned
    • + +
  • MN requested a later meeting start time of 17:30
    • +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:05 BST +
Actual end time + 18:22 BST +
Duration + 1 hour and 17 minutes +
diff --git a/assets/meetings/2025/04/08/minutes.pdf b/assets/meetings/2025/04/08/minutes.pdf new file mode 100644 index 00000000..aca7d8ed Binary files /dev/null and b/assets/meetings/2025/04/08/minutes.pdf differ diff --git a/assets/meetings/2025/04/25/agenda.html b/assets/meetings/2025/04/25/agenda.html new file mode 100644 index 00000000..7fa34a27 --- /dev/null +++ b/assets/meetings/2025/04/25/agenda.html @@ -0,0 +1,153 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 25th April +
Time: + 17:30 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
+ 		All +
4 + Incoming Committee Welcome + All +
5 + Past Events +
    + +
  • Annual General Meeting
    • + +
  • CSS Ball 2025
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • + +
  • BBQ
    • + +
  • Winterborne Trip
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX bot suggestion
    • + +
  • Is shitposting banned?
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
diff --git a/assets/meetings/2025/04/25/minutes.html b/assets/meetings/2025/04/25/minutes.html new file mode 100644 index 00000000..39fc8ebc --- /dev/null +++ b/assets/meetings/2025/04/25/minutes.html @@ -0,0 +1,478 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 25th April +
Time: + 17:30 BST +
Attendees: + Holly Packer (HP) (charing), Marcus Gustafsson (MG) (minuting), Adi Agarwal (AA), Fearne Townsend (FT), George Barrell (GB), Jhundon Mendi (JM), Mahima Gupta (M), Matty Widdop (MW), Oli Baker (OB), Sumeet Brar (SB), Toby Landells (TL), Leonardo Bishop (LB), Sabrina Ahmad (SA), Evie Wilson (EW), Matt Norton (MN), Rohit Jose (RJ), Sai (S) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • Minutes unanimously adopted
    • +
+ 		LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
      + +
    • Action MW: Do whatever he said after Easter
      • + +
    • MW reiterates that we will do it after easter
      • +
    +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • Action new members: Do Guild training
    • +
      + +
    • MW reports that GDPR course is broken
      • + +
    • MW reports that IHasco are investigating
      • + +
    • MW reminds us to not submit the GDPR form with no selected
      • + +
    • HP reports that the deadline is the 12th June and is in the calendar
      • + +
    • MW reports the quiz is broken for finance, personal expense limit is now £350 but quiz has not been updated
      • +
    + +
  • Action new members: Write Committee bio
    • +
      + +
    • HP reports that it is not super urgent but to do it anyway
      • + +
    • Action carried forwards
      • +
    + +
  • Action EW: Do yours from last year i did
    • +
      + +
    • Action completed
      • +
    + +
  • Handovers:
    • +
      + +
    • MG reports he has started industrial Liaison handover
      • +
    +
+ 		All +
5 + Past Events +
    + +
  • Annual General Meeting
    • +
      + +
    • Action AA: Submit pizza expenses
      • +
        + +
      • Action completed
        • +
      + +
    • MW suggests waiting until minutes are confirmed to archive channel which should be Thursday 8th May
      • +
    + +
  • CSS Ball 2025
    • +
      + +
    • MW reports that all the expenses should be sorted and we are just waiting for SoCS money
      • + +
    • MW suggests we set a date for deleting photobooth photos
      • +
        + +
      • MW - 3 months is fair game
        • + +
      • MN suggests when memberships lapse (Maybe July 1st)
        • + +
      • ACTION HP: Set alert to delete photobooth photos at the end of July
        • +
          + +
        • Action Complete
          • +
        +
      +
    + +
  • Hackathon
    • +
      + +
    • HP reports that the LEGO is finally arriving
      • + +
    • ACTION HP: Deliver LEGO
      • + +
    • MW suggests we wait until grants are dealt with before talking to Todd (Which should be the end of next weekish)
      • + +
    • HP suggests we create a channel for next year
      • +
        + +
      • LB suggests we reuse the current channel
        • +
      +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • SB reports no updates
      • + +
    • ACTION SB: Contact the group chat again
      • +
    + +
  • BBQ
    • +
      + +
    • MW asked if we want to do a fundraiser again
      • +
        + +
      • Action MW: Create poll for charity
        • +
          + +
        • Action complete
          • + +
        • HP reports Mind won
          • +
        + +
      • Action SA: Do fundraising form
        • +
          + +
        • MW reports that last years form should still be there as an example
          • +
        + +
      • MW asks if we are using justgiving again
        • +
          + +
        • We are
          • +
        +
      + +
    • HP reports that Habiba said the RA looked good
      • + +
    • MW reports that venues are being slow to respond. They also want Food Safety 2 training for all committee members cooking
      • + +
    • HP suggests emergency pizza catering form
      • +
        + +
      • ACTION EW: Complete catering form for pizza prior to 16th May
        • +
      +
    + +
  • Winterborne Trip
    • +
      + +
    • HP reports that they require booking for groups above 15 that needs 2 weeks to be processed
      • +
        + +
      • HP has contacted them
        • +
      + +
    • HP asks what we should do if they say no
      • +
        + +
      • MW suggests that 15 is unlikely
        • +
      + +
    • ACTION RJ: Do publicity for Monday
      • +
    + +
  • Pub Night
    • +
      + +
    • Projected for 6th June
      • + +
    • HP suggests Soak
      • +
        + +
      • General agreement
        • + +
      • MW asks what number to report to the Soak
        • +
          + +
        • MW suggests 40
          • +
        +
      + +
    • ACTION GB and FT: Complete the RA
      • + +
    • ACTION GB and FT: Contact Soak for 40 people
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • The Trade Desk
    • +
      + +
    • TTD interested in doing an office visit / open house
      • + +
    • MG suggested more general thing
      • + +
    • ACTION MG: to respond
      • +
    + +
  • ARM
    • +
      + +
    • HP suggests we chase Vishwas about ARM funding
      • + +
    • ACTION HP: Chase Vishwas
      • +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £268.98
    • + +
  • Actual working balance: £1,867.48
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • +
    + +
  • Pending outgoings
    • +
      + +
    • Final ball bits n bobs
      • + +
    • AGM Pizza
      • +
    + +
  • Grants
    • +
      + +
    • Action MW: Email to get ball grant transferred
      • +
        + +
      • done
        • +
      + +
    • Sem 3 Ideas:
      • +
        + +
      • birmingHack
        • + +
      • BBQ
        • + +
      • Plushies
        • + +
      • SB: “A sporting event that we’ll totally do”
        • + +
      • ACTION MW: Submit application
        • +
          + +
        • Outcomes should be out by the end of next week
          • +
        +
      +
    + +
  • TeX plushies
    • +
      + +
    • ACTION MW: Come up with a compensation amount
      • +
        + +
      • Action complete
        • +
      + +
    • MW reports Habiba is in the process of putting them on sale
      • + +
    • ACTION LB: Do Plushie publicity
      • +
    +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • HP reports the next calendar events are May Day and Mental Health Awareness Week
    • + +
  • ACTION SA: Prepare announcements (Optional)
    • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • Is shitposting banned?
    • +
      + +
    • No
      • + +
    • HP has already answered in channel
      • +
    +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Committee Social
    • +
      + +
    • HP suggests social before July either before or after exams
      • + +
    • MN and LB prefer June
      • + +
    • Ideas:
      • +
        + +
      • Minigolf
        • + +
      • Bowling
        • + +
      • Karaoke
        • + +
      • Korean BBQ
        • + +
      • Not Cherry Reds
        • + +
      • Circo /j
        • + +
      • Mulligans
        • +
      + +
    • ACTION HP: Create poll for time and place
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:30 BST +
Actual end time + 18:22 BST +
Duration + 52 minutes +
\ No newline at end of file diff --git a/assets/meetings/2025/04/25/minutes.pdf b/assets/meetings/2025/04/25/minutes.pdf new file mode 100644 index 00000000..8b16c3bb Binary files /dev/null and b/assets/meetings/2025/04/25/minutes.pdf differ diff --git a/assets/meetings/2025/05/09/agenda.html b/assets/meetings/2025/05/09/agenda.html new file mode 100644 index 00000000..33a479e3 --- /dev/null +++ b/assets/meetings/2025/05/09/agenda.html @@ -0,0 +1,154 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 9th May +
Time: + 17:30 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
+ 		All +
4 + Incoming Committee Welcome + All +
5 + Past Events +
    + +
  • Annual General Meeting
    • + +
  • CSS Ball 2025
    • + +
  • Winterborne Trip
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • + +
  • BBQ
    • + +
  • Pub Night
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • Would cs ¼ zips ever be considered?
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
+ diff --git a/assets/meetings/2025/05/09/minutes.html b/assets/meetings/2025/05/09/minutes.html new file mode 100644 index 00000000..a06a2f2e --- /dev/null +++ b/assets/meetings/2025/05/09/minutes.html @@ -0,0 +1,430 @@ + + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + LG23 + Zoom +
Date: + Friday 9th May +
Time: + 17:30 BST +
Attendees: + Holly Packer (Chairing) (HP), Joseph Adams (Minuting) (JA), Sai (S), Tobias Landells (TL), Leonardo Bishop (LB), George Barrell (GB), Matty Widdop (MW), Amrit Bhogal (AB), Evie Wilson (EW), Sabrina Ahmad (SA), Oli Baker (OB), Matt Norton (MN), Rohit Jose (RJ), Sumeet Brar (SB), Jhundon De Mendi (JM), Mahima Gupta (M) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Apologies received from Marcus, Sumeet
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • Minutes unanimously adopted
    • +
+ 		LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
      + +
    • Action MW: Do whatever he said after Easter
      • + +
    • Action Complete
      • +
    + +
  • HP thinks it might be worth an announcement
    • + +
  • Action JA: Write a short reminder announcement
    • + +
  • HP states it’s closer than they expected
    • +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • Action new members: Do Guild training
    • + +
  • Action new members: Write Committee bio
    • + +
  • Handovers:
    • +
      + +
    • Larger handover meeting sometime in June
      • + +
    • MW will choose a date after exams are over
      • +
    + +
  • No update on GDPR training issues
    • + +
  • There will be a solution being sent around
    • + +
  • Not much progress, but focus on exams
    • +
+ 		All +
5 + Past Events +
    + +
  • Annual General Meeting
    • +
      + +
    • MW suggests waiting until minutes are confirmed to archive channel which should be Thursday 8th May
      • + +
    • Amendments have been passed, but nor official confirmation
      • + +
    • HP thinks it should be OK to archive channels now as they’re internal
      • + +
    • MW suggests waiting for the email to be absolutely sure
      • +
    + +
  • Hackathon
    • +
      + +
    • ACTION HP: Deliver LEGO
      • +
        + +
      • Action Complete: LEGO in cupboard
        • +
      + +
    • MW suggests we wait until grants are dealt with before talking to Todd (Which should be the end of next weekish)
      • + +
    • School has to contribute less than expected
      • +
    + +
  • Winterborne Trip
    • +
      + +
    • Happened Wednesday
      • + +
    • JA says it went well
      • + +
    • AB said they went there and studied
      • + +
    • HP feels it works better during term time rather than the holidays
      • + +
    • RJ says it was pretty nice, and was in a better time of the year
      • + +
    • RJ also says it’s a great place for people to wander off by themselves rather than stick with the group if they prefer
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • ACTION SB: Contact the group chat again
      • +
        + +
      • Action Complete
        • +
      + +
    • They have confirmed the data as the 9th of June
      • + +
    • SB asks if we are willing to contribute to the funding
      • + +
    • HP says it would need to benefit members, so members only
      • + +
    • SB says societies usually participate; last year was the school though
      • + +
    • In terms of funding, HP is happy with their proposed funding, but if they need more, it would need to be discussed
      • + +
    • They also requested help with booking courts
      • + +
    • HP suggests adding this to the handover between SB and EW; can also share the channel
      • + +
    • HP would like to be added to their chat to ask questions about publicity, the way it’ll work, and issues on the day
      • +
    + +
  • BBQ
    • +
      + +
    • MW asked if we want to do a fundraiser again
      • +
        + +
      • Action SA: Do fundraising form (action carried forward, havent checked email yet to do form)
        • + +
      • CC in the webmail with response
        • +
      + +
    • HP suggests emergency pizza catering form
      • +
        + +
      • ACTION EW: Complete catering form for pizza prior to 16th May
        • + +
      • Action Complete
        • +
      + +
    • “Now for the bad news” - HP
      • + +
    • Venues have said no, but Jodie & Habiba are going to speak to venues
      • + +
    • Three plans going forward:
      • +
        + +
      • A - Original form, though unlikely
        • + +
      • B - Another venue outside The Guild
        • + +
      • C - Pizza party (HP doesn’t want to do this again) or a picnic format
        • +
      +
    + +
  • Pub Night
    • +
      + +
    • Projected for 6th June
      • + +
    • ACTION GB and FT: Complete the RA
      • +
        + +
      • Action Complete
        • + +
      • It’s been approved!
        • +
      + +
    • ACTION GB and FT: Contact Soak for 40 people
      • + +
    • HP suggests trying Pterobyte stickers again because they were nabbed from the bar crawl
      • + +
    • ACTION HP: Start sorting Pterobyte stickers
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • The Trade Desk
    • +
      + +
    • TTD interested in doing an office visit / open house
      • + +
    • MG suggested more general thing
      • + +
    • No update
      • + +
    • ACTION MG: to respond
      • +
        + +
      • Action Complete
        • +
      +
    + +
  • ARM
    • +
      + +
    • HP suggests we chase Vishwas about ARM funding
      • + +
    • ACTION HP: Chase Vishwas
      • +
        + +
      • Action Carried Forward
        • +
      +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £-90.05
    • + +
  • Actual working balance: £1,738.87
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • +
    + +
  • Pending outgoings
    • +
      + +
    • Final ball bits n bobs
      • + +
    • AGM Pizza
      • +
    + +
  • Grants
    • +
      + +
    • BBQ
      • + +
    • BirmingHack
      • + +
    • Plushies
      • +
    + +
  • TeX plushies
    • +
      + +
    • 40 sold
      • + +
    • 10 remaining
      • + +
    • MW suggests £150 labour cost
      • +
    +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • HP reports the next calendar events are May Day and Mental Health Awareness Week
    • + +
  • ACTION SA: Prepare announcements (Optional)
    • +
      + +
    • Action Carried Forward
      • +
    +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • MG would like feedback on the accessible PDF format he’s trying out
    • + +
  • It is in the channel
    • +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Committee Social
    • +
      + +
    • ACTION HP: Create poll for time and place
      • + +
    • Action Complete
      • + +
    • Results are early June bowling L
      • + +
    • HP will do a LettuceMeet
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:30 BST +
Actual end time + 18:02 BST +
Duration + 32 minutes +
+ diff --git a/assets/meetings/2025/05/09/minutes.pdf b/assets/meetings/2025/05/09/minutes.pdf new file mode 100644 index 00000000..110b9f27 Binary files /dev/null and b/assets/meetings/2025/05/09/minutes.pdf differ diff --git a/assets/meetings/2025/05/23/agenda.html b/assets/meetings/2025/05/23/agenda.html new file mode 100644 index 00000000..a9d99b18 --- /dev/null +++ b/assets/meetings/2025/05/23/agenda.html @@ -0,0 +1,158 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 23rd May +
Time: + 17:30 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • + +
  • Agenda / Minutes format feedback
    • + +
  • TeX-Bot Discord User Handling
    • +
+ 		All +
4 + Incoming Committee Welcome + All +
5 + Past Events +
    + +
  • Hackathon
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • + +
  • BBQ
    • + +
  • Pub Night
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • Ban AI Arguments
    • +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Committee Social
    • +
+ 		All +
+ diff --git a/assets/meetings/2025/05/23/agenda.pdf.pdf b/assets/meetings/2025/05/23/agenda.pdf similarity index 100% rename from assets/meetings/2025/05/23/agenda.pdf.pdf rename to assets/meetings/2025/05/23/agenda.pdf diff --git a/assets/meetings/2025/05/23/minutes.html b/assets/meetings/2025/05/23/minutes.html new file mode 100644 index 00000000..3d18e05b --- /dev/null +++ b/assets/meetings/2025/05/23/minutes.html @@ -0,0 +1,584 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 23rd May +
Time: + 17:30 BST +
Attendees: + Matty Widdop (MW) (Chair), Holly (HP) (Minuting), Leonardo Bishop (LB), Fearne Townsend (FT), Oli Baker (OB), Adi Agarwal (AA), Jhundon Mendi (JM), Toby Landell (TL), George Barrell (GB), Sumeet Brar (SB), Rohit Jose (RJ) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Apologies received from Leo, Marcus, Joe, Matt, Sabrina, Amrit, Evie
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • +
+ 		LB +
3 + Matters Arising +
    + +
  • Member role colour poll
    • +
      + +
    • All agreed to make all seven options available
      • + +
    • MW states they are available and seems to be going well
      • + +
    • MW also states that there are plenty of people choosing new colours
      • + +
    • MW asks if we should ping non-members too
      • +
        + +
      • HP doesn’t think this is necessary
        • + +
      • SB thinks we can add it to another announcement
        • +
      +
    + +
  • Action JA: Write a short reminder announcement
    • +
      + +
    • Action Complete
      • + +
    • We forgot what this was for temporarily
      • +
    + +
  • Agenda / Minutes format feedback
    • +
      + +
    • MW states there was no message feedback provided
      • + +
    • HP is writing a message
      • +
    + +
  • TeX-Bot Discord User Handling
    • +
      + +
    • Whenever we store a Discord ID, the ID is hashed
      • + +
    • Student IDs will remain hashed
      • + +
    • If we stop hashing Discord IDs, we can easily trace back who is striked
      • + +
    • MW has asked if there are any objections to no longer hashing Discord IDs
      • +
        + +
      • LB does not care
        • + +
      • HP says Discord may expect us to hash Discord IDs
        • +
          + +
        • MW couldn’t find a source and HP thinks that is long ago
          • +
        + +
      • No objections
        • + +
      • MW will proceed with that with MN’s support
        • +
      +
    +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • Action new members: Do Guild training
    • +
      + +
    • MW presumes everyone’s skimmed through it
      • + +
    • Deadline is the 12th
      • + +
    • MW asks everyone to look into that soon if they have not finished
      • + +
    • R.e.: GDPR: have to submit a ticket to iHasco now, MW asks elect to do that soon if they need to
      • + +
    • HP asks elect to let them know once they’ve completed training so it can be tracked
      • + +
    • MW also touches on individual handovers, asking for existing committee to do them if not done yet
      • +
    + +
  • Action new members: Write Committee bio
    • +
      + +
    • Less urgent than training, but MW asks for people to do this too
      • + +
    • MW says to ask if anyone needs a hand with setting up bios
      • +
    + +
  • Handovers:
    • +
      + +
    • GDPR update
      • +
        + +
      • We went over this earlier
        • +
      +
    +
+ 		All +
5 + Past Events +
    + +
  • Hackathon?
    • +
      + +
    • MLH has emailed us about meeting r.e. birminghack
      • + +
    • LB says they do want to meet with us
      • + +
    • It’ll be a post-exam thing
      • + +
    • ACTION FT: Follow up early June to organise a meeting with MLH
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • There is progress! - SB
      • + +
    • SB asks committee who want to be added to send their numbers to the organisational chat
      • + +
    • SB says they will be doing a round-robin tournament
      • + +
    • 8 societies including MechSoc, Chemical Engineering, MathSoc, etc.
      • + +
    • The chat needs societies booking things
      • + +
    • Equipment is in place
      • + +
    • The EPS trophy exists!
      • + +
    • MW asks how involved we will be
      • +
        + +
      • SB says we’ll still have to provide monetary support, potentially up to £100
        • + +
      • MW says we can contribute £200 max
        • +
      + +
    • HP asks who will be responsible for RA stuff
      • +
        + +
      • SB says Engineering/MechSoc/CivSoc/one of the engineering socs will be responsible
        • +
      + +
    • SB proceeds to vanish
      • + +
    • Bye SB
      • +
    + +
  • BBQ
    • +
      + +
    • Action SA: Do fundraising form
      • +
        + +
      • Action Completed
        • +
      + +
    • + +

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      + + +alt_text +
      • + +
    • Crazy turn of events
      • + +
    • BBQ is back 🎉
      • + +
    • Habiba sent us an email saying we can hold it on the Guild Lawn????
      • +
        + +
      • MW wonders if the university had some sway to get us off the Green Heart
        • +
      + +
    • Habiba has apparently said we can still use our own BBQs or at least implied it
      • +
        + +
      • MW has asked to clarify that in a follow-up email
        • +
      + +
    • Next steps - checking BBQ state
      • +
        + +
      • MW thinks we have 1, HP thinks we have 2 but one is fucked
        • + +
      • MW would prefer to have a charcoal BBQ if we need to get more
        • + +
      • LB thinks there is 1 in the cupboard and that is the rubbish one
        • + +
      • MW thinks we can buy two and keep them in good condition
        • + +
      • LB says we may not have the space for a decent BBQ in the cupboard
        • + +
      • ACTION MW: Search for BBQs to buy
        • + +
      • HP asks if we can use our grant for the BBQ buying
        • +
          + +
        • MW will have to check since he thinks he phrased it for rentals
          • + +
        • LB asks about disposables
          • + +
        • Action MW: Ask Habiba if we can use disposable BBQs
          • +
        +
      + +
    • We have been told to not use venue storage
      • + +
    • First Aid Kit must be made available
      • + +
    • MW thinks we need to buy a First Aid Kit
      • +
        + +
      • HP thinks we can get a good one at Boots
        • +
      + +
    • Habiba also says we should have a bucket of ice available
      • +
        + +
      • FT asks what if the ice keeps melting
        • + +
      • MW says there is an ice machine we can steal from
        • +
      + +
    • HP prays we don’t get it cancelled at 4:50pm Thursday 29th
      • +
        + +
      • MW provides context on this happening last year
        • +
      + +
    • HP brings up raffle stuff
      • +
        + +
      • MW says he wasn’t sure if the raffle was approved
        • + +
      • HP suggests we check for the raffle book
        • + +
      • MW asks if someone is free to check for it
        • + +
      • ACTION GB: Check if the raffle book is there
        • +
      + +
    • MW mentions publicity for the newly confirmed location
      • + +
    • MW drafts LB but LB drafts RJ
      • +
        + +
      • “Look at that plague doctor mask, he looks like he really wants to do it” - LB
        • + +
      • RJ agrees
        • + +
      • ACTION RJ: New publicity for the BBQ
        • +
          + +
        • MW highlights allergens importance and food quality requirements (sealed and in date)
          • +
        +
      +
    + +
  • Pub Night
    • +
      + +
    • Projected for 6th June
      • + +
    • MW has said FT has done publicity for this and asked for committee to check it
      • + +
    • ACTION GB and FT: Contact Soak for 40 people
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION HP: Start sorting Pterobyte stickers
      • +
        + +
      • I forgor
        • + +
      • Action carried forwards
        • + +
      • MW says the design should be saved in Stickermule
        • + +
      • HP asks how many stickers
        • +
          + +
        • MW says go for 100 for £60, also allows for extras
          • + +
        • No more than 100
          • +
        + +
      • MW suggests amending publicity to hint at the inclusion of stickers
        • +
          + +
        • FT suggests the special reward being 5 million beers instead of stickers
          • +
        +
      + +
    • FT asked if people would majorly want drinks or also plan on eating in
      • +
        + +
      • MW thinks the majority will be drinking with some ordering food
        • +
      +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • The Trade Desk
    • +
      + +
    • HP knows Patricia responded to MG’s email and nothing else
      • +
    + +
  • ARM
    • +
      + +
    • ACTION HP: Chase Vishwas
      • +
        + +
      • Action Complete
        • + +
      • Done right before the meeting so no response yet
        • +
      +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £142.44
    • + +
  • Actual working balance: £1,588.87
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • +
    + +
  • Pending outgoings
    • +
      + +
    • BBQ shit maybe??
      • +
        + +
      • Looking more likely now innit
        • + +
      • Hopefully not as much as the original rental price
        • +
      +
    + +
  • TeX plushies
    • +
      + +
    • 46 sold
      • + +
    • 4 remaining(?)
      • +
    +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • HP reports the next calendar events are May Day and Mental Health Awareness Week
    • + +
  • ACTION SA: Prepare announcements (Optional)
    • +
      + +
    • Action Cancelled
      • + +
    • MW notes Mental Health Awareness week was last week
      • +
    + +
  • MW says the Guild is no longer going to Birmingham Pride because of a certain company doing certain things I wonder which one hmmm
    • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • Ban AI Arguments
    • +
      + +
    • General consensus is to not ban outright
      • +
        + +
      • We can’t do that anyways
        • +
      + +
    • Majority agree to stick them into a thread or certain channel (e.g. serious-talk)
      • + +
    • HP says that all it takes is for someone to post a GPT screenshot for things to kick off
      • + +
    • MW thinks moving to serious-talk works best
      • +
        + +
      • HP agrees
        • +
      + +
    • MW asks for any objections
      • + +
    • Action MW: Respond to the suggestion
      • +
    +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Committee Social
    • +
      + +
    • MW asks if any date has been chosen
      • + +
    • HP says the decided date seems to be the 8th of June between 3pm and 9pm
      • +
        + +
      • HP says it is not a 6 hour bowling session
        • + +
      • MW seems to challenge that statement
        • +
      + +
    • MW suggests 6pm
      • + +
    • HP says they’ll gauge availability for that time and date then pre-book
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:30 BST +
Actual end time + 18:13 BST +
Duration + 43 minutes +
diff --git a/assets/meetings/2025/05/23/minutes.pdf b/assets/meetings/2025/05/23/minutes.pdf new file mode 100644 index 00000000..354fc0bb Binary files /dev/null and b/assets/meetings/2025/05/23/minutes.pdf differ diff --git a/assets/meetings/2025/06/05/agenda.html b/assets/meetings/2025/06/05/agenda.html new file mode 100644 index 00000000..da2f1432 --- /dev/null +++ b/assets/meetings/2025/06/05/agenda.html @@ -0,0 +1,175 @@ + + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + LG23 + Zoom +
Date: + Thursday 5th June +
Time: + 17:30 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • + +
  • Committee Social
    • +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • Action new members: Do Guild training
    • + +
  • Action new members: Write Committee bio
    • + +
  • Handovers
    • +
+ 		All +
5 + Past Events +
    + +
  • Hackathon?
    • + +
  • BBQ
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • + +
  • Pub Night
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • + +
  • Make the new colour roles start with a capital
    • + +
  • Wordle channel or thread
    • + +
  • Make a pet opt-in channel
    • + +
  • Sloman lounge taps are sticky
    • + +
  • CSS Putt Party Tournament
    • + +
  • CSS Minecraft Server
    • + +
  • CSS Fish Channel
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
+ diff --git a/assets/meetings/2025/06/05/agenda.pdf.pdf b/assets/meetings/2025/06/05/agenda.pdf similarity index 100% rename from assets/meetings/2025/06/05/agenda.pdf.pdf rename to assets/meetings/2025/06/05/agenda.pdf diff --git a/assets/meetings/2025/06/05/minutes.html b/assets/meetings/2025/06/05/minutes.html new file mode 100644 index 00000000..c2450175 --- /dev/null +++ b/assets/meetings/2025/06/05/minutes.html @@ -0,0 +1,535 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + LG23 + Zoom +
Date: + Friday 6th June +
Time: + 17:30 BST +
Attendees: + Holly Packer (Chairing) (HP), Joseph Adams (Minuting) (JA), George Barrell (GB), Vidushi (V), Sai (S), Toby Landells (TL), Rohit Jose (RJ), Jhundon de Mendi (JM), Matt Norton (MN), Mahima Gupta (M), Nial Dixon (ND), Fearne Townsend (FT), Amrit Bhogal (AB) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Apologies received from Marcus, Evie, Oli, Sabrina, Leo, Sumeet, Matty,
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • +
+ 		LB +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • +
      + +
    • Still had no feedback
      • + +
    • HP is unsure if it’ll come back soon, so we’ll upload as is and see how they work
      • + +
    • If people bring it up down the line, we can update accordingly
      • + +
    • JA says it is a reasonable plan
      • + +
    • MN asks if it will be auto converted
      • +
        + +
      • HP says MG has a format
        • +
      + +
    • MN says it is a process that can change as we go
      • + +
    • S asks if we can reach out to people who need the accessible format to get their thoughts
      • +
    + +
  • Committee Social
    • +
      + +
    • Bowling is booked for 14 people in total
      • + +
    • If you can not make it, let HP know
      • + +
    • If you now want to go, come along and see if we can get you in
      • + +
    • Remember student IDs!
      • + +
    • Starts at 10 past 6pm
      • +
    +
+ 		All +
4 + Incoming Committee Welcome +
    + +
  • Action new members: Do Guild training
    • +
      + +
    • Deadline is the 12th
      • + +
    • 2 people have not enrolled
      • + +
    • Vast majority have completed training
      • + +
    • MW sent a list of people in handover
      • +
    + +
  • Action new members: Write Committee bio
    • +
      + +
    • Haven’t been caught up with
      • + +
    • MN asks for merge, HP thinks 1st July
      • + +
    • Pinned in handover, HP will post again
      • +
    + +
  • Handovers
    • +
      + +
    • JA apologises to MN
      • +
    +
+ 		All +
5 + Past Events +
    + +
  • Hackathon?
    • +
      + +
    • MLH has emailed us about meeting r.e. birminghack
      • + +
    • LB says they do want to meet with us
      • + +
    • It’ll be a post-exam thing
      • + +
    • ACTION FT: Follow up early June to organise a meeting with MLH
      • +
        + +
      • Action Carried Forward
        • +
      +
    + +
  • BBQ
    • +
      + +
    • ACTION MW: Search for BBQs to buy
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION MW: Ask Habiba if we can use disposable BBQs
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION GB: Check if the raffle book is there
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION RJ: New publicity for the BBQ
      • +
        + +
      • Action Complete
        • +
      + +
    • JA enjoyed it
      • + +
    • HP says we started later and a few small issues
      • + +
    • Overall, a success to run on the Guild lawn
      • + +
    • RJ thinks it was pretty good overall
      • + +
    • Attendance was lower than expected
      • + +
    • MN says some people said it was a weird day, but also said it was the best day we had
      • + +
    • Raffle & keyrings didn’t happen unfortunately (didn’t get approved in time)
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • SB added HP to the group chat
      • + +
    • Newest message: “Hope it’s possible”
      • + +
    • Said payment would be £19.12
      • + +
    • HP is worried about delays and late publicity
      • + +
    • HP will follow up with SB and the group chat
      • +
    + +
  • Pub Night
    • +
      + +
    • ACTION HP: Start sorting Pterobyte stickers
      • +
        + +
      • Action Complete
        • +
      + +
    • HP has stickers! They look better!
      • + +
    • Everything else has been sorted
      • + +
    • FT has worked on Instagram publicity
      • + +
    • HP suggests a day-off announcement
      • + +
    • ACTION JA: Write pub night reminder
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • The Trade Desk
    • +
      + +
    • HP knows Patricia responded to MG’s email and nothing else
      • +
    + +
  • ARM
    • +
      + +
    • ACTION HP: Chase Vishwas
      • +
        + +
      • Action Complete
        • + +
      • Done right before the meeting so no response yet
        • + +
      • Answer is probably no
        • + +
      • ARM didn’t get the expected amount, so are not sponsoring
        • +
      +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £142.44
    • + +
  • Actual working balance: £1,588.87
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • +
    + +
  • Pending outgoings
    • +
      + +
    • BBQ Shit
      • +
    + +
  • TeX plushies
    • +
      + +
    • 48 sold
      • + +
    • 2 remaining(?)
      • +
    +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • The Big Gay Month
    • +
      + +
    • SA is working on an announcement
      • +
    + +
  • Eid Ul-Adha
    • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • +
      + +
    • FT says different cards with types, Terabyte, stats, etc.
      • + +
    • MN asks if we’re encouraging gambling
      • + +
    • FT suggests different cars for different programming languages
      • + +
    • HP says we already have stickers as collectibles
      • + +
    • JM suggests rarity based on number of mentions in CSS
      • + +
    • V suggests membership discounts
      • + +
    • S asks legality & Guild-legality
      • + +
    • MN suggests you just buy the whole set as merch, rather than freebie or giveaway
      • + +
    • HP suggests looking into where we can get/produce these cards
      • + +
    • ACTION FT: Look into getting cards
      • +
    + +
  • Make the new colour roles start with a capital
    • +
      + +
    • “Yes” - JA
      • + +
    • HP decides no :(
      • + +
    • HP will respond admitting their choice
      • +
    + +
  • Wordle channel or thread
    • +
      + +
    • MW has already sorted this
      • +
    + +
  • Make a pet opt-in channel
    • +
      + +
    • MN says already a thread
      • + +
    • People want a channel so it doesn’t keep disappearing
      • + +
    • MN suggests a channel for photography including pets; but that causes issues with food channel
      • + +
    • Pets as a separate channel is more accessible and may encourage people to share pets
      • + +
    • MN says TeXBot will need changing:
      • + +
    • ACTION MN: Add to TexBot
      • + +
    • ACTION HP: Change perms
      • + +
    • ACTION MN: Write non-ping announcement
      • + +
    • ACTION HP: Respond to thread
      • +
    + +
  • Sloman lounge taps are sticky
    • +
      + +
    • We cannot do anything
      • +
    + +
  • CSS Putt Party Tournament
    • +
      + +
    • HP thinks it would be fun for over the holidays
      • + +
    • FT thinks it sounds good
      • + +
    • MN suggests picking a random day in Summer to run it and announce it once we start
      • + +
    • HP suggests a proper event
      • + +
    • HP is unsure whether we should involve outgoing committee; suggests GB & FT
      • + +
    • ACTION FT: Start planning and pick a day
      • +
    + +
  • CSS Minecraft Server
    • +
      + +
    • We have one, but what do we want to do?
      • + +
    • MN mentions build competitions as a short term event
      • + +
    • JM thinks we should continue with survival modded MC
      • + +
    • LB suggested ATM 9 (No Frills) but HP does not like it
      • + +
    • HP prefers something that has something for everyone
      • + +
    • AB suggests ATM 11
      • + +
    • All Of Fabric is an ATM-esque modpack that HP likes
      • + +
    • JM thinks we shouldn’t go too tech-heavy; S agrees, they couldn’t be bothered to figure out the modpack (many agree)
      • + +
    • JM suggests Cobblemon; HP isn’t sure
      • + +
    • AB wants Computer Craft
      • +
        + +
      • “That has Lua, doesn’t it?” - HP
        • +
      + +
    • JM suggests older Feed The Beast
      • + +
    • MN suggests asking for a Discord vote based on a shortlist committee makes
      • + +
    • ACTION Everyone: Put mod suggestions in Minecraft channel
      • + +
    • HP will respond to channel
      • +
    + +
  • CSS Fish Channel
    • +
      + +
    • MN wants to know if we need fish reacting to people, or whether we need a fish POV
      • + +
    • HP says Pets will do this
      • + +
    • We need to fish react all pet images - HP
      • + +
    • HP suggests making pets a media channel so it can only be images
      • +
    +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • Big Handover Meeting
    • +
      + +
    • HP added this for MW to discuss
      • + +
    • We will bring it up next meeting/in the Discord
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:40 BST +
Actual end time + 18:29 BST +
Duration + 49 minutes +
+ diff --git a/assets/meetings/2025/06/05/minutes.pdf b/assets/meetings/2025/06/05/minutes.pdf new file mode 100644 index 00000000..a770bd7a Binary files /dev/null and b/assets/meetings/2025/06/05/minutes.pdf differ diff --git a/assets/meetings/2025/06/20/agenda.html b/assets/meetings/2025/06/20/agenda.html new file mode 100644 index 00000000..dfcc268d --- /dev/null +++ b/assets/meetings/2025/06/20/agenda.html @@ -0,0 +1,156 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 20th June +
Time: + 18:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • + +
  • CSS Minecraft Server
    • +
+ 		All +
4 + Committee Handover + All +
5 + Past Events +
    + +
  • Hackathon?
    • + +
  • BBQ
    • + +
  • EPS Trophy (formerly Sports Day)
    • + +
  • Pub Night
    • +
+ 		All +
6 + Future Events (standing item) + All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • + +
  • Make a pet opt-in channel
    • + +
  • CSS Putt Party Tournament
    • + +
  • CSS Goes Gambling
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
+ diff --git a/assets/meetings/2025/06/20/agenda.pdf b/assets/meetings/2025/06/20/agenda.pdf new file mode 100644 index 00000000..64271aa9 Binary files /dev/null and b/assets/meetings/2025/06/20/agenda.pdf differ diff --git a/assets/meetings/2025/06/20/minutes.html b/assets/meetings/2025/06/20/minutes.html new file mode 100644 index 00000000..64fc9778 --- /dev/null +++ b/assets/meetings/2025/06/20/minutes.html @@ -0,0 +1,480 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 20th June +
Time: + 18:00 BST +
Attendees: + Matty Widdop (Chairing) (MW), Marcus Gustafsson (Minuting) (MG), Joseph Adams (JA), Holly Packe (HP), Mahima Gupta (M), George Barrell (GB), Toby Landells (TL), Jhundon de Mendi (JM), Amrit Bhogal (AB), Oli Baker (OB), Leonardo Bishop (LB), Rohit Jose (RJ), Sumeet Brar (SB) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Carrot
    • + +
  • Evie
    • + +
  • Sai
    • + +
  • Sabrina
    • +
+ 		HP +
2 + Adoption of Previous Minutes +
    + +
  • Minutes adopted
    • +
+ 		LB +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • +
      + +
    • ACTION MG: Start work on allowing accessible minute/agenda uploads
      • + +
    • ACTION MG: Add minutes
      • +
    + +
  • CSS Minecraft Server
    • +
      + +
    • MW reports it was a rocky start but is now relatively active
      • + +
    • MW reports roughly 4 people a day
      • + +
    • HP reports that a mod that affects mob spawning has broken spawners
      • + +
    • MW asks if spawn rates are tweakable, it is
      • + +
    • ACTION HP: Mess with config for spawners
      • + +
    • ACTION HP: Submit £100
      • +
        + +
      • MW reports invoice received
        • +
      +
    +
+ 		All +
4 + Committee Handover +
    + +
  • Action new members: Do Guild training
    • +
      + +
    • MW reports everyone has done training
      • + +
    • MW reports we can give drive access if everyone has done training
      • +
    + +
  • Action new members: Write Committee bio
    • +
      + +
    • Github details can be sent in handover
      • +
    + +
  • Handovers
    • +
      + +
    • MW reports handover not done yet
      • + +
    • LB reports handover not done yet
      • +
    + +
  • BIG HANDOVER:
    • +
      + +
    • MW demonstrated committee discord channels
      • + +
    • MW demonstrated the Google Drive
      • +
        + +
      • If you have done training send your gmail to MW or HP
        • + +
      • ACTION OLD COMMITTEE: Transfer anything on the drive to the css account
        • +
      + +
    • MW demonstrated VaultWarden
      • +
        + +
      • OB asks if any of the accounts have 2fa
        • +
          + +
        • MW reports the google account pings HP and MW
          • + +
        • MW reports the 2fa for the github is in committee general pins and the drive “somewhere”
          • +
        +
      + +
    • MW discussed the server infrastructure:
      • +
        + +
      • There is a link in handover
        • +
      +
    +
+ 		All +
5 + Past Events +
    + +
  • Hackathon?
    • +
      + +
    • ACTION FT: Follow up early June to organise a meeting with MLH
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • BBQ
    • +
      + +
    • MW reports that Lee has said that bbqs can be left in the cage indefinitely
      • + +
    • ACTION: Put training on SGF
      • +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
      + +
    • MW rang them again, did not hear anything
      • + +
    • MW is going to try and get incident report
      • +
    + +
  • Pub Night
    • +
      + +
    • HP has submitted sticker expense
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • Graduation:
    • +
      + +
    • MW asks if anyone is available to hand out stickers
      • +
    + +
  • Key dates:
    • +
      + +
    • Summer Quiz - Friday 22nd August
      • + +
    • Welcome Week - 22nd September
      • + +
    • Halloween Quiz - Either Friday 24th October or Thursday 30th October
      • +
        + +
      • HP suggests 30th is more halloweeny
        • + +
      • RJ suggests that a Friday might be better
        • +
      + +
    • Film Night - Possibly November
      • + +
    • Bar Crawl - Saturday 15th November
      • + +
    • Christmas Meal - wc 1st December (Thursday/Friday usually)
      • +
        + +
      • Quizzes are sometimes on a Thursday (4th December) which is fun
        • +
      + +
    • Bletchley Park - Weekend at the End of February
      • +
        + +
      • Depends on coach availability
        • +
      + +
    • Ball - First Week after Easter:
      • +
        + +
      • HP prefers after so that it feels more like the end of the year and it means project will be over
        • + +
      • Day dependent on venue
        • +
      + +
    • BBQ - Depends on when exams finished, around late May or beginning of June
      • +
    + +
  • Welcome Week/First Week:
    • +
      + +
    • Board Games Night: Monday 22nd September
      • + +
    • Scavenger Hunt: Tuesday 23rd and Wednesday 24th September
      • + +
    • Ming Moon: Friday 26th September
      • + +
    • Mixers:
      • +
        + +
      • First Year
        • + +
      • Final Year
        • + +
      • PGT
        • +
      + +
    • Socs Night: Monday 29th September
      • + +
    • AFNOM Installfest
      • +
        + +
      • We normally help AFNOM promote this
        • + +
      • Normally AFNOM are very happy for anyone who wants to help out, reach out to them
        • +
      + +
    • Pub Night: Friday 3rd October
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • Hastings Direct
    • +
      + +
    • ACTION HP: Redirect Hastings Direct to Amrit
      • +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £293.33
    • + +
  • Actual working balance: £1,738.87
    • + +
  • Pending incomings
    • +
      + +
    • SoCS Budget (2750)
      • +
    + +
  • Pending outgoings
    • +
      + +
    • BBQ Shit
      • +
    + +
  • TeX plushies
    • +
      + +
    • 48 sold
      • + +
    • 2 remaining(?)
      • +
        + +
      • MW reports we can sell these for cash
        • + +
      • ACTION GB: Check we definitely have 2
        • +
      +
    + +
  • MW reports we have not been told finance deadline yet
    • +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • +
      + +
    • ACTION FT: Look into getting cards
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • Make a pet opt-in channel
    • +
      + +
    • ACTION MN: Add to TexBot
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION HP: Change perms
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION MN: Write non-ping announcement
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION HP: Respond to thread
      • +
        + +
      • Action Complete
        • +
      +
    + +
  • CSS Putt Party Tournament
    • +
      + +
    • ACTION FT: Start planning and pick a day
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • CSS Goes Gambling
    • +
      + +
    • No
      • +
    +
+ 		LB +
11 + Any Other Business (standing item) +
    + +
  • +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 18:05 BST +
Actual end time + 19:28 BST +
Duration + 1 Hours 23 Minutes +
diff --git a/assets/meetings/2025/06/20/minutes.pdf b/assets/meetings/2025/06/20/minutes.pdf new file mode 100644 index 00000000..7cb33d14 Binary files /dev/null and b/assets/meetings/2025/06/20/minutes.pdf differ diff --git a/assets/meetings/2025/07/04/agenda.html b/assets/meetings/2025/07/04/agenda.html new file mode 100644 index 00000000..feb2ad74 --- /dev/null +++ b/assets/meetings/2025/07/04/agenda.html @@ -0,0 +1,150 @@ + +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 4th July +
Time: + 17:30 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + HP +
2 + Adoption of Previous Minutes + LB +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • + +
  • CSS Minecraft Server
    • +
+ 		All +
4 + Committee Handover + All +
5 + Past Events +
    + +
  • Hackathon?
    • + +
  • BBQ
    • + +
  • EPS Trophy (formerly Sports Day)
    • +
+ 		All +
6 + Future Events (standing item) + All +
7 + Sponsor/Industry Update (standing item) + MG +
8 + Finance Report (standing item) + MW +
9 + EDI Report (standing item) + SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • + +
  • CSS Putt Party Tournament
    • +
+ 		LB +
11 + Any Other Business (standing item) + All +
+ diff --git a/assets/meetings/2025/07/04/agenda.pdf b/assets/meetings/2025/07/04/agenda.pdf new file mode 100644 index 00000000..fca70a69 Binary files /dev/null and b/assets/meetings/2025/07/04/agenda.pdf differ diff --git a/assets/meetings/2025/07/04/minutes.html b/assets/meetings/2025/07/04/minutes.html new file mode 100644 index 00000000..e2d31bfe --- /dev/null +++ b/assets/meetings/2025/07/04/minutes.html @@ -0,0 +1,361 @@ + +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Discord +
Date: + Friday 4th July +
Time: + 17:30 BST +
Attendees: + Matty Widdop (MW) (Chair), Matt Norton (MN) (Minuting), Toby +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Sumeet
    • + +
  • Marcus
    • + +
  • Oli
    • + +
  • Sabrina
    • + +
  • Jhundon
    • + +
  • Evie
    • +
+ 		MW +
2 + Adoption of Previous Minutes +
    + +
  • Minutes adopted
    • +
+ 		MN +
3 + Matters Arising +
    + +
  • Agenda / Minutes format feedback
    • +
      + +
    • ACTION MG: Start work on allowing accessible minute/agenda uploads
      • +
        + +
      • +
      + +
    • ACTION MG: Add minutes
      • +
        + +
      • +
      +
    + +
  • CSS Minecraft Server
    • +
      + +
    • ACTION HP: Mess with config for spawners
      • +
        + +
      • Action Complete
        • +
      + +
    • ACTION HP: Submit £100
      • +
        + +
      • Action Complete
        • +
      +
    +
+ 		All +
4 + Committee Handover +
    + +
  • Action new members: Write Committee bio
    • +
      + +
    • Github details can be sent in handover
      • +
    + +
  • Handovers
    • + +
  • ACTION OLD COMMITTEE: Transfer anything on the drive to the css account
    • +
+ 		All +
5 + Past Events +
    + +
  • Hackathon?
    • +
      + +
    • ACTION FT: Follow up early June to organise a meeting with MLH
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • BBQ
    • +
      + +
    • ACTION: Put training on SGF
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • EPS Trophy (formerly Sports Day)
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • Graduation:
    • +
      + +
    • Who is free?
      • +
    + +
  • Welcome Week/First Week:
    • +
      + +
    • Board Games Night: Monday 22nd September
      • + +
    • Scavenger Hunt: Tuesday 23rd and Wednesday 24th September
      • + +
    • Ming Moon: Friday 26th September
      • + +
    • Mixers:
      • +
        + +
      • First Year
        • + +
      • Final Year
        • + +
      • PGT
        • +
      + +
    • Socs Night: Monday 29th September
      • + +
    • AFNOM Installfest
      • + +
    • Pub Night: Friday 3rd October
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • Hastings Direct
    • +
      + +
    • ACTION HP: Redirect Hastings Direct to Amrit
      • +
    +
+ 		MG +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £3,064.18
    • + +
  • Actual working balance: £1,738.87
    • + +
  • Pending incomings
    • +
      + +
    • Memberships
      • +
    + +
  • Pending outgoings
    • +
      + +
    • BBQ Shit
      • +
    + +
  • TeX plushies
    • +
      + +
    • 48 sold
      • + +
    • 2 remaining(?)
      • +
        + +
      • ACTION GB: Check we definitely have 2
        • +
      +
    + +
  • MW reports we have not been told finance deadline yet
    • +
+ 		MW +
9 + EDI Report (standing item) +
    + +
  • Pride month concludes
    • +
+ 		SA +
10 + Committee Suggestions (standing item) +
    + +
  • TeX Pokemon Card
    • +
      + +
    • ACTION FT: Look into getting cards
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • CSS Putt Party Tournament
    • +
      + +
    • ACTION FT: Start planning and pick a day
      • +
        + +
      • Action carried forwards
        • +
      +
    +
+ 		MW +
11 + Any Other Business (standing item) +
    + +
  • TeX-Bot Updates
    • +
      + +
    • Postponed to next meeting
      • +
    + +
  • M365 Updates
    • +
      + +
    • Postponed to next meeting
      • +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 17:32 BST +
Actual end time + 17:45 BST +
Duration + 0 Hours 13 Minutes +
+ diff --git a/assets/meetings/2025/07/04/minutes.pdf b/assets/meetings/2025/07/04/minutes.pdf new file mode 100644 index 00000000..fbe06e2a Binary files /dev/null and b/assets/meetings/2025/07/04/minutes.pdf differ diff --git a/meetings.md b/meetings.md index 790d995e..7a544d65 100644 --- a/meetings.md +++ b/meetings.md @@ -68,39 +68,122 @@ title: Meetings {% assign month = file.path | remove: "/assets/meetings" | slice: 6, 2 %} {% assign year = file.path | remove: "/assets/meetings" | slice: 1, 4 %} - - {% if path2 contains path1 %} - {% if file.path contains 'agm' %} -
  • - AGM {{day}}/{{month}}/{{year}}: Agenda - Minutes -
    • - {% elsif file.path contains 'egm' %} -
  • - EGM {{day}}/{{month}}/{{year}}: Agenda - Minutes -
    • + {% if path1 contains path3 %} + {% elsif path2 contains path1 %} + {% if file.path contains '.html' %} + {% if file.path contains 'agm' %} +
  • + AGM {{day}}/{{month}}/{{year}}: + +
    • + {% elsif file.path contains 'egm' %} +
  • + EGM {{day}}/{{month}}/{{year}}: + +
    • + {% else %} +
  • + Committee Meeting {{day}}/{{month}}/{{year}}: + +
    • + {% endif %} {% else %} -
  • - Committee Meeting {{day}}/{{month}}/{{year}}: Agenda - Minutes -
    • + {% if file.path contains 'agm' %} +
  • + AGM {{day}}/{{month}}/{{year}}: + +
    • + {% elsif file.path contains 'egm' %} +
  • + EGM {{day}}/{{month}}/{{year}}: + +
    • + {% else %} +
  • + Committee Meeting {{day}}/{{month}}/{{year}}: + +
    • + {% endif %} {% endif %} - {% elsif path1 contains path3 %} {% else %} {% if file.path contains 'agm' %}
  • - AGM {{day}}/{{month}}/{{year}}: Agenda + AGM {{day}}/{{month}}/{{year}}: +
    • {% elsif file.path contains 'egm' %}
  • - EGM {{day}}/{{month}}/{{year}}: Agenda + EGM {{day}}/{{month}}/{{year}}: +
    • {% else %} {% if new_path contains 'minutes' %}
  • - Committee Meeting {{day}}/{{month}}/{{year}}: Minutes + AGM {{day}}/{{month}}/{{year}}: +
    • {% else %}
  • - Committee Meeting {{day}}/{{month}}/{{year}}: Agenda + Committee Meeting {{day}}/{{month}}/{{year}}: +
    • {% endif %} {% endif %}