diff --git a/docs/conf.py b/docs/conf.py
index 551ef28..2e5e1be 100644
--- a/docs/conf.py
+++ b/docs/conf.py
@@ -2,6 +2,9 @@
 #
 # For the full list of built-in configuration values, see the documentation:
 # https://www.sphinx-doc.org/en/master/usage/configuration.html
+#
+# NOTE: This file is designed to be synced across all IATI documentation repos.
+# Project-specific settings are imported from project_info.py.
 
 import os
 
@@ -10,14 +13,15 @@
 
 import iati_sphinx_theme
 
+# Import project-specific settings
+from project_info import project, github_repository, languages
+
 MESSAGE_CATALOG_NAME = "iati-sphinx-theme"
 _ = get_translation(MESSAGE_CATALOG_NAME)
 
 # -- Project information -----------------------------------------------------
 # https://www.sphinx-doc.org/en/master/usage/configuration.html#project-information
-# These are kept for compatibility but shouldn't appear anywhere on the final website.
 
-project = "IATI Docs Base"
 author = "IATI Secretariat"
 language = "en"
 
@@ -39,11 +43,11 @@
 
 html_theme = "iati_sphinx_theme"
 html_theme_options = {  # See https://iati-sphinx-theme.readthedocs-hosted.com/en/latest/#configuration for additional options and info
-    "github_repository": "https://github.com/IATI/sphinx-theme",
-    "header_title_text": _("IATI Docs Base"),
+    "github_repository": github_repository,
+    "header_title_text": _(project),
     "header_eyebrow_text": _("IATI Documentation"),
-    "languages": ["en", "fr", "es"],
-    "project_title": _("IATI Docs Base"),
+    "languages": languages,
+    "project_title": _(project),
     "show_download_links": True,
 }
 
diff --git a/docs/project_info.py b/docs/project_info.py
new file mode 100644
index 0000000..5f0cad0
--- /dev/null
+++ b/docs/project_info.py
@@ -0,0 +1,12 @@
+# Project-specific configuration for Sphinx documentation.
+# This file contains settings that vary per repository.
+# The main conf.py imports these values and can be synced across all repos.
+
+# Project name (used for titles, headers, and Sphinx internals)
+project = "IATI Docs Base"
+
+# GitHub repository URL (for "Edit on GitHub" links)
+github_repository = "https://github.com/IATI/iati-docs-base"
+
+# Supported languages for the documentation
+languages = ["en", "fr", "es"]