| Revision | Revision Date | Author | Description of changes |
|---|---|---|---|
| v0.0.1 | 2017-08-24 | Vladimir Ursu | Initial Document |
| v0.0.2 | 2017-08-25 | Eugene Istrati | Approved |
| v0.0.3 | 2017-02-22 | Vladimir Ursu | Changes in point 3.2 |
All Employees when planning to have a vacation should send a vacation request at least 2 weeks before the start of vacation, in order to get an approval.
Remind your regular contacts of your vacation schedule a few weeks ahead of time so they can plan projects accordingly. Prior to leaving, create an auto-reply for your email that gives the dates you will be out of the office and also lets others know if (or how often) you will be checking emails. Include the name, phone number and email of an alternate point of contact for those who require immediate assistance.
Months before your planned vacation (or surgery, etc.), discuss a back-up plan with your manager. Be prepared with several ideas about who can do what responsibilities while you are away. Create a document that contains a complete and thorough list of tasks. Driving this project will not only bring added value to your role, but will begin the process of allowing staffers to truly be able to be away with peace of mind.
Once it is decided who will be taking on your responsibilities, plan adequate time for your back-up to spend time with you at your desk and with your manager. Your goal is to have you and your manager feel confident that your back-up can be depended upon to get the job done. The better prepared your back-up is, the easier it will be for you to relax while away.
Meet with your back up before and after time away. Keep notes for the “next” time so you will remember what went well and what fell through the cracks.
Spend time showing your Inbox to your back-up so that she/he can act on your behalf. Doing this will ensure that you will need to be interrupted only for true and unforeseen emergencies.
It’s crucial for someone to know how to get into your computer to manage ongoing to-do’s. If they are unable to open an email, or review a status update saved on your desktop, it becomes an issue for your client and the company, as well as a potential vacation disruption.
Not only will your colleagues thank you, you’ll also be returning to a more pleasant work space. Check desk drawers and cabinets for perishable foods and toss your leftovers from the office refrigerator. Clear off the top of your desk and discard clutter. Look at your office from the eyes of an associate, or a client passing by your cubicle or space. Save energy while you are out by unplugging your electronics, such as lamps, chargers, portable sound systems and anything else that pulls energy from an outlet. Thorough preparation before you leave is the best way to fully unwind on your much-needed break.
The requester send an email to the Manager for an approval. The request email should contain the following information:
- Vacation Start and End Date
- Reason (Annual Vacation, surgery etc)
- Backup Person
- Backup Plan (if applicable)
When the request is approved by the Manager, requester must follow the following steps:
- Send an "all day" meeting invite to [email protected] for the vacation period.
- Use as a meeting Name your Name (e.g. Employee Name Vacation)
- Follow the ## Seven Things to Do Before Leaving the Office for Vacation steps
- Write an official request to Tatiana by hand.
Reschedule your Vacation
When receiving an Vacation request, before approving the request Managers should:
- Review the Vacation request for correct dates
- Ensure that dates are not conflicting with the project dates
- Ensure there is a Backup person and a Backup Plan (if applicable)
- Ensure with Operations Manager that there are available day offs from the prorated day offs
Manager is in right to Decline the Vacation request or to request some adjustments if any of the 4.1 points are not met.
The total amound of Paid Vacation days is 28 days per year except legal holidays.
A PTO can be splitted in any amounts the employee desire, however once a year one vacation should be at least 14 day's in a row. All the payment details the employee will receive in the payment calculations for each month.
The cost per day formula depends on the month. Accountant will refer to the following document to calculate the cost per day - http://lex.justice.md/viewdoc.php?action=view&view=doc&id=368009&lang=1 The formula to calculate the cost per vacation is ((Net Salary / working days) * Nr. Day offs)