Congregation settings article + previous articles edits (sws2apps#363)

Author: ux-git

organized/docs/how-to-use/congregation/congregation-settings.md

@@ -3,3 +3,54 @@ sidebar_position: 3
 ---
 
 # Congregation settings
+
+The Congregation Settings page is your central admin panel where all the settings from across the Organized app come together. While different pages have their own Quick settings, this page gives you an overview of everything at a glance. This makes it easy to see and manage all the settings for your congregation in one place. 
+
+However, keep in mind that any changes made here will apply to all users of the Organized app, as well as to schedules, date/time/name formats within the app. Not all users have full access to edit these settings, but it’s still important to communicate with other appointed brothers before making key changes.
+
+![Organized app congregation settings](./img/congregation-settings-overview.png)
+
+Here’s what you can edit on this page:
+
+## Congregation details 
+
+Enter your congregation’s address, circuit number, toggle online attendance recording, set your preferred time format, and other settings.
+
+## Meeting settings
+
+Here, you can find and adjust all the details about your meeting dates, times, and some other congregation's preferences. Let’s explore some of the key options you can edit:
+
+### Midweek meetings 
+
+- **Meeting day and time:** Select the correct day of the week and starting time for the meeting, and remember to keep it up-to-date if any changes occur.
+- **Auto-assign chairman for opening/closing prayers**: When this option is enabled, the prayer field(s) for the respective meeting will be hidden from the scheduling page, and the chairman will be automatically assigned.
+- **Auxiliary classroom**: Specify whether your congregation uses an auxiliary classroom.
+- **Assign main auxiliary classroom counselor**: Select a brother to always serve as a counselor. Ensure this brother has [corresponding assignment qualification on their Person page](../persons/add-person#assignment-qualifications). You can still assign other counselors either manually or let Autofill rotate them by not selecting a main counselor.
+
+### Weekend meetings
+
+- **Meeting day and time:** Select the correct day of the week and starting time for the meeting, and remember to keep it up-to-date if any changes occur.
+- **Auto-assign chairman for opening prayer**: When this option is enabled, the prayer field for the respective meeting will be hidden from the scheduling page, and the chairman will be automatically assigned.
+- **Appoint a substitution for visiting speakers**: Assign a backup speaker from your congregation for the case that the visiting speaker unexpectedly can't deliver the talk.
+- **Display Watchtower study conductor substitutions in the schedule**: Typically, only one conductor is appointed as the Watchtower study conductor. However, if a substitute is needed, they will be listed in the printed schedule so they can be prepared well in advance.
+- **Show repeated assignment warning – monthly**: Enable this setting to see warnings if a person is assigned multiple times in the same month (by default, Organized warns only about repeated assignment within the week).
+
+## Congregation privacy
+
+Control who can see time away and outgoing speaker schedules — either all users or only appointed brothers. You can also manage your congregation’s unique access code, which is crucial for data security. This code allows both new and existing users to connect or log in and is used to encrypt congregation data for all members. 
+
+:::warning[Please, note]
+Even though changing the congregation access code is straightforward, we recommend not doing this frequently. Once you change the code, neither new nor existing users will be able to log in with the old code and will need to be informed of the new one. When communicating the updated code, ensure it remains confidential. Advise users not to share the code and to reach out to the elders if they need assistance. While Organized takes extensive measures to secure data, remember that protecting this information is a collective responsibility.
+:::
+
+## Meeting materials, forms, and schedules preferences
+
+Customize how often the app checks for updates to meeting materials and adjust display preferences like showing short names (e.g., Mike S. instead of Mike Stevens) in schedules or using specific date or name formats preferred in your area.
+
+## Circuit overseer
+
+Enter your overseer’s name and the dates of his next visits. This information will be used in schedules to help with better and more accurate scheduling.
+
+## More to come
+
+As Organized develops and new features are added, settings for them will appear on this page. Keep an eye on update notes to make the most of the app’s new capabilities. Stay tuned for more ways to fine-tune your congregation’s experience with Organized!

organized/docs/how-to-use/congregation/img/congregation-settings-overview.png

@@ -24,7 +24,7 @@ Now that the structure is clear, let's move on to the scheduling steps!
 
 ### Check person assignment qualifications
 
-Before starting your first scheduling session, ensure that all congregation members have the correct set of [assignment qualifications on their Person page](../persons/add-person#assignments). This page allows you to flexibly specify available assignments for each meeting part for every individual in the congregation. Double-check that everyone in your persons list has the right assignments set up. This way only the qualified persons will be suggested and selected for specific meeting parts with specific roles (e.g. Student or Assistant, Bible study conductor or Reader, etc.).
+Before starting your first scheduling session, ensure that all congregation members have the correct set of [assignment qualifications on their Person page](../persons/add-person#assignment-qualifications). This page allows you to flexibly specify available assignments for each meeting part for every individual in the congregation. Double-check that everyone in your persons list has the right assignments set up. This way only the qualified persons will be suggested and selected for specific meeting parts with specific roles (e.g. Student or Assistant, Bible study conductor or Reader, etc.).
 
 ### Import meeting materials from the workbook
 

organized/docs/how-to-use/meetings/midweek-meeting.md

@@ -10,11 +10,12 @@ Creating weekend meeting schedules in the Organized app is as simple as a few cl
 
 The weekend meeting scheduling page is designed with simplicity in mind, while also offering powerful features to make scheduling easier. Here’s how the page is structured:
 
-- **Meeting weeks** selector. This section lets you quickly navigate between months and weeks, allowing you to easily view the scheduling progress for each particular week. Also, there’s a **Delete multiple assignments** button that lets you clear several assignments at once. 
+- **Meeting weeks** selector. This section lets you quickly navigate between months and weeks, allowing you to easily view the scheduling progress for each particular week. Also, there’s a 'Delete multiple assignments' button that lets you clear several assignments at once. 
 - **Scheduling** area. On another content card, you'll see the  area with all the fields that are ready for scheduling.
 - **Quick settings**. You’ll find these at the top of the page for easy access. These settings are shortcuts to options from the [Congregation settings](../congregation/congregation-settings) page but only affect the weekend meeting scheduling. Remember, changes here will impact the whole congregation, so use these shortcuts to adjust settings related specifically to weekend meetings.
 
 ![Quick settings buttons](./img/wm-quick-settings.png)
+
 *Quick settings button*
 
 ## Meeting scheduling
@@ -29,7 +30,7 @@ Although the import from jw.org is performed automatically every few weeks to en
 
 ### Autofill feature
 
-We highly recommend using the Autofill feature to achieve the most balanced scheduling and save your time. The intelligent algorithm considers previous assignments and each person's qualifications, as well as availability, making the scheduling process faster and more efficient. Autofill is easy to use and highly reliable—give it a try and see for yourself!
+We highly recommend using the Autofill feature to achieve the most balanced scheduling and save your time. The intelligent algorithm considers previous assignments and each person's qualifications, as well as availability, making the scheduling process faster and more efficient. Autofill is easy to use and highly reliable — give it a try and see for yourself!
 
 ### Manual scheduling
 
@@ -48,7 +49,7 @@ When scheduling the public talk, you have three options to start with:
 - **Visiting speaker:** Choose a speaker from another congregation. This can be done using the shared catalog of speakers or by manually entering the details.
 - **JW Stream recording:** Select this option if you plan to use a recorded talk video.
 
-Use the [Speakers catalog](../persons/visiting-speakers) button inside the public talk field to access a list of all available speakers and talks. This feature makes it easy to select and schedule speakers with just one click. If you take care of this in advance, you can also get a list of songs that the speaker has chosen for the public talk. 
+Use the Speakers catalog button inside the public talk field to access a list of all available speakers and talks. This feature makes it easy to select and schedule speakers with just one click. If you [take care of this in advance](../persons/visiting-speakers), you can also get a list of songs that the speaker has chosen for the public talk. 
 
 ![Local and visiting speakers list in the Organized app](./img/wm-speakers-catalog-button.png)
 
@@ -60,7 +61,7 @@ Always arrange visiting speakers directly with their public talk coordinator bef
 
 After scheduling the public talk, fill out the remaining meeting parts:
 
-- **Watchtower study:** The main conductor is automatically pre-filled unless unavailable. If you need to assign another conductor, select one from the dropdown menu. Only brothers with the Watchtower study conductor qualification will appear in the list. [Edit person](./persons#edit) to update qualifications if needed.
+- **Watchtower study:** The main conductor is automatically pre-filled unless unavailable. If you need to assign another conductor, select one from the dropdown menu. Only brothers with the Watchtower study conductor qualification will appear in the list. [Edit person](../persons/add-person#assignment-qualifications) to update qualifications if needed.
 - **Reader and concluding prayer:** Assign the Watchtower study reader and, if the speaker is unavailable, assign another brother to give the concluding prayer.
 
 ### Outgoing talk
@@ -71,12 +72,12 @@ You can also include outgoing talks in the schedule — these are talks given by
 
 ### Clearing assignments
 
-- **Delete outgoing talk:**C lick the delete bin icon in the top right corner of the outgoing talk card. Confirm the deletion, and the talk will be removed from the schedule.
-- **Clear all assignments:** Use the **Clear all** button to remove all assignments for the entire week at once, saving time compared to manual deletion.
+- **Delete outgoing talk:** Click the delete bin icon in the top right corner of the outgoing talk card. Confirm the deletion, and the talk will be removed from the schedule.
+- **Clear all assignments:** Use the 'Clear all' button to remove all assignments for the entire week at once, saving time compared to manual deletion.
 
 ## Publishing and exporting
 
-Once you’ve finished scheduling, it’s crucial to **publish** the schedules so everyone in your congregation can see their assignments. If you don't publish, the new schedules will remain invisible to others in the app. Remember, creating schedules is just the first step—you also need to publish them as soon as you're done.
+Once you’ve finished scheduling, it’s crucial to **publish** the schedules so everyone in your congregation can see their assignments. If you don't publish, the new schedules will remain invisible to others in the app. Remember, creating schedules is just the first step — you also need to publish them as soon as you're done.
 
 Click the 'Publish' button and choose the month you want to make available. Published months will have an indicator icon, so you can easily see which months still need to be published based on your recent work. Make sure not to publish incomplete schedules. After publishing, the new schedule will be visible to everyone in the congregation within a few minutes.
 

organized/docs/how-to-use/meetings/weekend-meeting.md

@@ -24,7 +24,7 @@ Let's dive deeper into the information you can enter on this page and how it can
 
 ![Person's basic information](./img/basic.png)
 
-## Assignments
+## Assignment qualifications
 
 Customize assignment preferences and qualifications for each person by selecting the appropriate checkboxes. Here are some of meeting parts parameters that usually require some clarifications:
 

organized/docs/how-to-use/persons/add-person.md

@@ -8,15 +8,13 @@ The All Persons page is where all the records of your congregation's members are
 
 Persons are all people that take part in your congregation's life. That's not only publishers, but also students on a midweek meetings, therefore the page is called Persons. Keeping the information and qualifications of each person up-to-date is important for accurate and efficient reporting and meeting scheduling.
 
-![All persons overview](./img/persons-overview.png)
-
 ## Add new person
 
 In the top right corner, you'll find the "Add person" button. Clicking on it will allow you to create a new person record and fill out all the necessary details. For step-by-step guidance on this process, check out our [Add person](./add-person) guide page.
 
 ## Search function
 
-On this page, you can find everyone in your congregation! You can easily search for a specific person or a group of people by using the search field and filters available. Let's see how they work:
+On this page, you can find everyone in your congregation! Simply search for a specific person or a group of people by using the search field and filters available. Let's see how they work:
 
 ### Search field
 
@@ -28,22 +26,18 @@ This page displays everyone in the congregation. To find a specific person, simp
 
 Search filters allow to search for congregation persons using more specific parameters other then their names, for example by their spiritual status, privileges in congregation, or specific meeting assignment qualifications. 
 
-To access the filter panel, simply click on it to expand it. Once you've applied your desired filters, you can collapse the panel to make it easier to view the persons. Don't worry, collapsing the panel won't reset your selected filters.
+To access the filter panel, simply click on it to expand it. Collapsing the panel won't reset your selected filters.
 
 ![Open Organized person filters](./img/filter-open.gif)
 
 To apply a filter, click on it once to select it and click again to deselect it. Keep in mind that applying multiple filters may reduce the number of search results.
 
-The "Filters applied" badge displays the count of filters you've selected, including both blue rectangular filters and assignment qualification checkboxes.
-
-![All persons overview](./img/filters.png)
+The 'Applied filters' badge displays the count of filters you've selected, including both categories and assignment qualifications.
 
 ## Clear filters
 
 If you need to clear all applied filters, simply click the **'Clear all'** button at the bottom of the filter panel. This will reset all filters, so you don't have to manually deselect each one.
 
-![Clear all the search filters](./img/clear-all-filters.gif)
-
 ## A person card
 
 You can easily delete person records on this page by clicking the 'Delete' icon on each person's card. Don't worry, you'll be asked to confirm your action before the record is removed. Feel free to try it out and see how it works.