Welcome to ScheduleFlow, your friendly and efficient solution for automating interview scheduling! Built using n8n, Render, and a touch of AI magic, ScheduleFlow streamlines the process of booking interviews by connecting users with your calendar, sending confirmation emails, and handling all the details seamlessly. =>Test it Here
Before you dive in, watch this 2-minute demo to see how ScheduleFlow works from a candidate's perspective, from starting a chat to getting a confirmed booking in your calendar.
ScheduleFlow is an end-to-end interview booking automation tool that allows candidates to book meetings with you directly through a sleek web interface. Powered by a conversational AI, it checks your availability, books the slot, and sends you an email with the booking details—all without the back-and-forth hassle. It’s perfect for managing interview schedules efficiently and professionally.
- Conversational AI Booking: Chat with an AI (named Nathan!) to schedule interviews.
- Real-Time Calendar Integration: Checks your Google Calendar for availability and books slots automatically.
- Email Notifications: Receive detailed emails with meeting details, including the candidate's reason for the interview.
- Dark-Mode Interface: A modern, animated, and user-friendly frontend.
- 24/7 Availability: Deployed on Render's free tier with a keep-alive mechanism.
- Open-Source Backbone: Built with n8n for flexible workflow automation.
- User Interaction: A candidate visits the ScheduleFlow website and clicks "Book Meeting."
- AI Chat Activation: The page transitions to a chat interface where Nathan, the AI assistant, greets them and asks for details (e.g., email, preferred time, reason for the interview).
- Backend Processing: The n8n backend processes the request, checks your Google Calendar for available slots, and books the meeting if a suitable time is found.
- Email Confirmation: You receive an email with the booking details, including the candidate's information and reason.
- Response to User: The AI confirms the booking with the candidate via chat.
- Frontend: HTML, CSS, and the
@n8n/chatlibrary for the chat interface. - Backend: n8n for workflow automation, integrated with Google Calendar and Gmail APIs.
- Deployment: Render (free tier) for hosting both frontend and backend.
- AI: OpenAI (GPT-4o) for conversational capabilities (customizable to Grok via xAI API).
- A Render account (free tier at render.com).
- A Google account for Calendar and Gmail integration.
- An OpenAI API key (free trial available at platform.openai.com).
- Git and a code editor (e.g., VS Code).
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Clone the Repository
bash git clone [https://github.com/yourusername/scheduleflow.git](https://github.com/Genious07/ScheduleFlow.git) cd scheduleflow -
Set Up the Backend - Deploy the n8n backend using the n8n-ai-render template. - Fork the repo, click "Deploy to Render," and follow the setup wizard. - Configure environment variables in Render (e.g.,
N8N_CORS_ORIGIN=https://your-site.onrender.com). - Set up Google OAuth credentials and OpenAI API key in n8n. -
Configure the Workflow - Import the interview scheduling workflow into n8n - Update placeholders (e.g., your email, time zone) and enable streaming in the "Candidate Chat" and "AI Agent" nodes.
- Backend: Deployed on Render as a web service with a free PostgreSQL database (90-day free trial, then $7/month).
- Frontend: Hosted as a static site on Render’s free tier (750 hours/month, always available).
- Keep Alive: Uses a scheduled ping to prevent sleep on the free tier.
We’d love your help to make ScheduleFlow even better! Feel free to:
- Report bugs or suggest features by opening an issue.
- Fork the repo, make changes, and submit a pull request.
- Share your ideas .
This project is open-source under the MIT License. See the LICENSE file for details.
- Inspired by the need for simpler interview scheduling.
- Special shoutout to Render for free hosting!
Have questions or need support? Reach out at [email protected].
Happy scheduling with ScheduleFlow! 🚀