Got mail to reviewer and assignment running again for 2025

notebooks/pyconde-pydata-berlin-2024/20_mail_to_reviewers_v1.ipynb

@@ -2,7 +2,7 @@
  "cells": [
   {
    "cell_type": "code",
-   "execution_count": null,
+   "execution_count": 1,
    "metadata": {
     "tags": []
    },
@@ -39,7 +39,7 @@
   },
   {
    "cell_type": "code",
-   "execution_count": null,
+   "execution_count": 2,
    "metadata": {},
    "outputs": [],
    "source": [
@@ -48,7 +48,7 @@
   },
   {
    "cell_type": "code",
-   "execution_count": null,
+   "execution_count": 3,
    "metadata": {},
    "outputs": [],
    "source": [
@@ -923,7 +923,7 @@
  ],
  "metadata": {
   "kernelspec": {
-   "display_name": "Python 3 (ipykernel)",
+   "display_name": "pytanis",
    "language": "python",
    "name": "python3"
   },

notebooks/pyconde-pydata-darmstadt-2025/20_mail_to_reviewers_v1.ipynb

@@ -176,15 +176,15 @@
     "I hope this message finds you well. As the Chair of the Programme Committee for PyConDE & PyData,\n",
     "it's my pleasure to welcome you to our team. Your contribution is vital to the success of our upcoming event.\n",
     "\n",
-    "Today, you should have received an invitation from [email protected] to join Pretalx, our platform for\n",
+    "In the last weeks, you should have received an invitation from [email protected] to join Pretalx, our platform for\n",
     "managing conference submissions. Please follow the link in the email to activate your account and\n",
     "ensure you keep your login credentials safe.\n",
     "\n",
-    "We will be sending out more detailed information and guidelines in the new year.\n",
+    "We will be sending out more detailed information and guidelines in the next few days.\n",
     "In the meantime, if you encounter any issues signing up or have any questions,\n",
     "feel free to reach out to us at [email protected].\n",
     "\n",
-    "Until then, I wish you a joyful Christmas season and a fantastic start to the New Year!\n",
+    "Until then, I wish you a great start into the week and am looking forward to working with you!\n",
     "\n",
     "Warm regards,\n",
     "\n",
@@ -292,26 +292,29 @@
     "mail_body = \"\"\"\n",
     "Hi {recipient.address_as},\n",
     "\n",
-    "the end of the year 2024 is near and we are all excited about what's to come in 2025.\n",
+    "the year 2025 has started and we are all excited about 500 submissions in our Call for Proposal this year!\n",
     "The Programme Committee is doing right now the final preparations to organise the review process.\n",
     "\n",
     "We have just updated our Reviewer Guidelines (link below) for you to read before the actual review\n",
-    "process will start on Wednesday, 9th of January and the deadline is Friday, 31st of January Midnight.\n",
+    "process will start today, 6th of January and the deadline is Wednesday, 29th of January Midnight.\n",
     "To meet your fellow reviewers, have a nice chat, talk to the programme committee and ask questions\n",
-    "personally, we also offer two non-mandatory Get Togethers on the <xx>th & <xx>th of January (details below).\n",
+    "personally, we also offer two non-mandatory Get Togethers on the 9th & 16th of January (details below).\n",
     "\n",
     "If you have any questions, need help, don't hesitate contacting us at [email protected].\n",
     "We appreciate your help very much and want to make sure that you are having a good time.\n",
     "\n",
+    "Please start reviewing as soon as possible. We hope to see an average of around 40 reviews of every reviewer\n",
+    "to have in total 3 reviews for each proposal. \n",
+    "\n",
     "Thank you very much, {recipient.address_as}, for your support!\n",
     "\n",
     "Summary:\n",
-    "* Review period: 9. January 2025 - 31 January, 00:00 CET\n",
+    "* Review period: 6. January 2025 - 29. January 2025, 00:00 CET\n",
     "* Pretalx: https://pretalx.com/orga/event/pyconde-pydata-2025/reviews/\n",
-    "* Reviewer Guidelines (https://docs.google.com/document/d/1zncTc8gm7OUIIWt175YohriJ5ux7yHkLJFBpQvwNyX8/edit?tab=t.0#heading=h.hfsau13gky5q)\n",
+    "* Reviewer Guidelines: https://pioneershub.github.io/pyconde25-conference/guidelines/reviewers/#reviewer-guidelines-pycon-de-pydata-2025\n",
     "* [Nonobligatory] PyCon 2025 - Reviewer's Get Together, Meet & Greet and your Questions:\n",
-    "  - Thursday, xx. January 2025 · 5:00 bis 5:40PM CET, video call: https://meet.google.com/<xxx>\n",
-    "  - Thursday, xx. January 2025 · 5:00 bis 5:40PM CET, video call: https://meet.google.com/<xxx>\n",
+    "  - Thursday,  9. January 2025 · 6:00 till 7:00PM CET, video call: https://meet.google.com/ymi-rkaf-uxj\n",
+    "  - Thursday, 16. January 2025 · 6:00 till 7:00PM CET, video call: https://meet.google.com/ezr-rrrn-kyg\n",
     "* Contact [email protected] for support if needed\n",
     "\n",
     "IMPORTANT: If you haven't signed up on Pretalx yet, please search for a mail from `[email protected]`\n",
@@ -331,7 +334,7 @@
    "outputs": [],
    "source": [
     "mail = Mail(\n",
-    "    subject=\"[PyConDE/PyData 2025] Information about the Review Process in 2025\",\n",
+    "    subject=\"[PyConDE/PyData 2025] Start and Information about the Review Process in 2025\",\n",
     "    body=mail_body,\n",
     "    recipients=reviewers_all\n",
     ")"
@@ -904,9 +907,9 @@
    "name": "python",
    "nbconvert_exporter": "python",
    "pygments_lexer": "ipython3",
-   "version": "3.12.7"
+   "version": "3.10.9"
   }
  },
  "nbformat": 4,
- "nbformat_minor": 2
+ "nbformat_minor": 4
 }