docs: claim reimbursable expenses via HR repo issue

[zolotokrylin]

Summary

• Adds docs/EXPENSES.md with the full expense claiming procedure: pre-approval required, issue format, receipt submission, payout timing
• References EXPENSES.md from CONTRIBUTING.md after the Solution section so all contributors can find it

Related to

• https://github.com/holdex/hr-internal/pull/793

Summary by CodeRabbit

• Documentation
  • Updated contribution guidelines to reference the expense reimbursement process
  • Added comprehensive documentation outlining the expense reimbursement policy, including submission requirements, approved expense categories, and reimbursement timeline

[coderabbitai]

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ℹ️ Review info

⚙️ Run configuration

Configuration used: Organization UI

Review profile: CHILL

Plan: Pro

Run ID: d123eca7-47ed-44eb-a415-413673a84b06

📥 Commits

Reviewing files that changed from the base of the PR and between 5d044ca and b8e351f.

📒 Files selected for processing (2)

• README.md
• docs/EXPENSES.md

Walkthrough

This PR adds documentation for an expense reimbursement process, including a new EXPENSES.md file that outlines the approval workflow, payment procedures, and reimbursable expense categories, with a reference added to CONTRIBUTING.md.

Changes

Cohort / File(s)	Summary
Expense Reimbursement Documentation docs/CONTRIBUTING.md, docs/EXPENSES.md	Introduces expense reimbursement workflow documentation with pre-approval requirement via private HR repository issue, receipt attachment process, and explicit list of reimbursable categories (software subscriptions, infrastructure, travel, conferences, lodging) with clear statement that unapproved expenses are not reimbursed.

Estimated code review effort

🎯 1 (Trivial) | ⏱️ ~5 minutes

Possibly related PRs

• ci: run Markdown linter #68: Also modifies docs/CONTRIBUTING.md and updates documentation files in the repository.

Suggested reviewers

• markholdex
• angelicawill

🚥 Pre-merge checks | ✅ 5

✅ Passed checks (5 passed)

Check name	Status	Explanation
Description Check	✅ Passed	Check skipped - CodeRabbit’s high-level summary is enabled.
Title check	✅ Passed	The title accurately describes the main change: adding documentation for claiming reimbursable expenses through an HR repository issue.
Docstring Coverage	✅ Passed	No functions found in the changed files to evaluate docstring coverage. Skipping docstring coverage check.
Linked Issues check	✅ Passed	Check skipped because no linked issues were found for this pull request.
Out of Scope Changes check	✅ Passed	Check skipped because no linked issues were found for this pull request.

_{✏️ Tip: You can configure your own custom pre-merge checks in the settings.}

✨ Finishing Touches

🧪 Generate unit tests (beta)

• Create PR with unit tests
• Commit unit tests in branch docs/expenses-procedure

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[coderabbitai]

Actionable comments posted: 1

🤖 Prompt for all review comments with AI agents

Verify each finding against the current code and only fix it if needed.

Inline comments:
In `@docs/EXPENSES.md`:
- Around line 8-15: Replace all numbered list markers so they use the "1." style
for every item to satisfy MD029: update the top-level steps (the procedure list)
and the nested list under "Include in the issue body" so each entry begins with
"1." rather than incrementing numbers, and apply the same change to the other
ordered list later in the file; ensure spacing and indentation for the nested
list remain correct so Markdown rendering isn't broken.

🪄 Autofix (Beta)

Fix all unresolved CodeRabbit comments on this PR:

• Push a commit to this branch (recommended)
• Create a new PR with the fixes

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ℹ️ Review info

⚙️ Run configuration

Configuration used: Organization UI

Review profile: CHILL

Plan: Pro

Run ID: 97c0922b-d8b3-4124-ab87-892c3b522449

📥 Commits

Reviewing files that changed from the base of the PR and between 2a97fd4 and 5d044ca.

📒 Files selected for processing (2)

• docs/CONTRIBUTING.md
• docs/EXPENSES.md

[holdex]

Time Submission Status

Member	Status	Time	Action	Last Update
zolotokrylin	✅ Submitted	25min	Update time	Apr 24, 2026, 3:20 AM

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[zolotokrylin]

@holdex pr submit-time 25m