Roadmap initiative

2025: This is work in progress

Purpose

The roadmap initiative (with its meeting, repository and project) is to improve transparency, coordination, and collaboration among all stakeholders of the Opencast community. All parts and projects related to Opencast are welcome to participate, regardless of their topic and their size - visibility is key!

General information

The main component of this initiative are

• the roadmap meetings (four times a year) and
• the issues created in this repository (using the templates «Idea» and «Project»), which is based on the Github project «Opencast Roadmap».

Roadmap meeting

The roadmap meeting will take place four times a year (specific dates see below). In this meeting, we will discuss new ideas to improve Opencast and new as well as ongoing projects. To schedule an idea or project do be discussed in the next roadmap meeting, there needs to be an issue created in the "roadmap" repository (please follow specific rules below). All scheduled ideas and projects will be presented by the project/idea owner and discussed with all participants present.

Documentation / Github

If you want to present and/or discuss your idea or project in a roadmap meeting, you need to shortly open an issue in the Github repository "roadmap". Use one of the corresponding issue templates:

• ideas is for smaller initiatives, one-person initiatives or short-term cooperation;
• projects is for (institutional) cooperations, mid- to long-term with different stakeholders. Please provide all informations requested by the templates.

During/after meetings, the facilitator (or a person assigned by the facilitator) notes the decisions and next steps in a comment to this issue.

Maintenance & Triage

• Inactive issues will automatically get closed after six months of inactivity and moved to the coloumn "Abandoned". The assigned owner can reopen the issue and place it in the suitable coloumn.
• Companies and developers are kindly asked to comment on a ticket and provide recommendations from a technical point of you.
• A group of stakeholders (including developers) will regularly discuss new issues and projects. If you want to join this group, please contact the facilitator(s) organising the meeting.

---

Types of meetings

• Regular Meetings: The reuglar meetings take place three times a year. The agenda will be:

  1. Status report on running projects (5 min presentation + 5 min discussion)
  2. New ideas (5 min presentation + 5 min discussion)
  3. New projects (10 min presentation + 5 min discussion)

• Annual Review (in November): The goal of the annual review meeting is to reflect on the projects and ideas of the past year and plan the upcoming year. In preparation to the meeting, the facilitators will close all issues 3 weeks before the meeting. If ideas or projects are still relevant, the owner(s) can reopen the corresponding issues.

Roadmap meeting: Timing & Duration 2025

• There are three regular meetings per year, plus an annual review meeting. Meeting dates will be coordinated with our three, already exsting major gatherings.
• Day of time: Thursday, 15:00 (UTC)
• Timing:
  • February (week before the international summit)
  • April/May
  • September (before the DACH meeting)
  • November (during the Opencast Virtual Summit)
• 2025 Schedule:
  • May 8, 2025, 15:00 (UTC) – Kick-off meeting
  • September 11, 2025, 15:00 (UTC) – Crowdfunding discussion
  • November 28, 2025, 15:00 (UTC) – Annual review
• Facilitation
  • The facilitators role is to coordinate, moderate, and communicate the roadmap meetings and all resulting decisions and informations. He/she can ask other stakeholders to support him/her in fullfilling those tasks.
  • Current Facilitator: Olaf Schulte, ETH Zürich (volunteer – thanks, Olaf!)