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update editor offboarding instructions #913

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14 changes: 7 additions & 7 deletions softwarereview_editor_management.Rmd
Original file line number Diff line number Diff line change
Expand Up @@ -86,21 +86,21 @@ Best,

- Thank them for their work!

- Inform rOpenSci community manager or other staff emembers.

- Remove them from the editors-only channel and the editors Slack team.

- Remove them from [https://github.com/orgs/ropensci/teams/editors/members](https://github.com/orgs/ropensci/teams/editors/members) and sub-team.

- Inform rOpenSci community manager or some other staff emember so that they might be moved to alumni team members on the website.
- Update ["team.json" on website](https://github.com/ropensci/roweb3/blob/main/data/team/team.json) by replacing "roles" with "past_roles", and adding new field, `alumnus: "true"`.

- Remove their access to the Airtable workspace.

- Remove them from

- [dev\_guide chapter introducing software review](https://github.com/ropensci/dev_guide/blob/main/softwarereview_intro.Rmd) (at two locations in this file, as editors and a bit below to remove them from the reviewers list)
- [software-review README](https://github.com/ropensci/software-review/blob/main/README.Rmd) (in two places in this file as well)

Both the dev\_guide and software-review README are automatically knit via continuous integration.
- \[---@maelle to detail removal from Airtable editors table---\]
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see also #924

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I am sorry to have missed this but would suggest putting your changes as suggestions in that other PR if that's ok with you. I won't add more details about Airtable because I fear we won't update the guidance anyway.


- The (past-)editors lists in both the [dev\_guide chapter introducing software review](https://github.com/ropensci/dev_guide/blob/main/softwarereview_intro.Rmd) and the [software-review README](https://github.com/ropensci/software-review/blob/main/README.Rmd) are automatically populated from the AirTable data.
Updates are run daily, so check a day after AirTable updates to ensure both have been updated.

## Putting the system on pause {#vacation}

If you want to put the system on a break for instance over the holidays, before leaving:
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