Create reports.md

Author: grantfitzsimmons

sphinx/server_management/reports.md

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+# Hosting Reports
+
+Our team generates a "Hosting Report" with database metrics that will be added to the SCC Vault automatically on the 1st and 15th of every month.
+
+As of 2025-05-13, this is run on the North America report runner EC2 instance.
+
+```bash
+HostName ec2-54-163-71-241.compute-1.amazonaws.com
+User ubuntu
+```
+
+The column headers for the export are:
+- **Database**: Name of the database.
+- **DatabaseSizeGB**: Size of the database in gigabytes.
+- **InstitutionName**: Name of the institution.
+- **DisciplineName**: The name of the discipline.- 
+- **CollectionName**: Name of the specific collection.
+- **NumCollectionObjects**: Total number of CO records in the collection.
+- **LatestCollectionObjectCreated**: Date when the last CO was added.
+- **MostCommonCataloger**: Name of the cataloger with the most COs in the collection.
+
+To set this configuration up, you need to clone the [github.com/grantfitzsimmons/run_query](https://github.com/grantfitzsimmons/run_query) repository on each server, located in the ~/run_query/ directory. For each, you need to follow the installation instructions to setup the veritual environment, install the requirements, and create an `.env` file. See those instructions in the [README.md](https://github.com/grantfitzsimmons/run_query/blob/main/README.md) in that repository.
+