Skip to content

Updated table structure #428

New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

Sign up for GitHub

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Merged
merged 4 commits into from
Oct 10, 2025
Merged

Updated table structure #428

Changes from all commits
Commits
Show all changes
4 commits
Select commit Hold shift + click to select a range
7021808
Updated table structure
ntombing Sep 18, 2025
c7824f4
Removed: retrieved by Swan
ntombing Sep 22, 2025
a15c290
Update to German company doc retrieval & mandatory doc
ntombing Oct 7, 2025
b23e2ca
Merge branch 'main' into DOC-1100/update-german-proof-of-registration
ntombing Oct 10, 2025
File filter

Filter by extension

Filter by extension
Conversations
Failed to load comments.
Loading
Jump to
Jump to file
Failed to load files.
Loading
Diff view
Diff view
94 changes: 51 additions & 43 deletions docs/partnership/document-center/company-registration/germany.mdx
View file
Open in desktop
Original file line number Diff line number Diff line change
Expand Up @@ -4,63 +4,71 @@ title: 🇩🇪 Germany

# Proof of registration for German companies

import DocumentsIntro from '../partials/_intro-registration.mdx';
:::tip Document retrieval
For companies registered in 🇩🇪 Germany, Swan independently retrieves all required documents. If retrieval isn't possible, Swan may request the documents. For self-employed individuals and freelancers, users must provide all listed mandatory documents themselves.
:::

<DocumentsIntro country="🇩🇪 Germany" />
:::info Mandatory documents
Documents marked with an asterisk (*) are mandatory, meaning they are **required** to verify an account holder, regardless of how they're retrieved. Other documents are optional but may still be retrieved by Swan or requested on a case-by-case basis.
:::

<span>
<p>Documents must be written in the **Latin alphabet**, and must be comprehensive, accurate, and compliant with legal requirements.</p>
</span>

## Companies {#companies}

### Legal forms {#companies-types}
### Legal forms {#company-types}

| Legal form (German) | Description |
| :------------------------------------------------------------- | :--------------------------------------------------------------------- |
| Offene Handelsgesellschaft (oHG) | General Partnership |
| Kommanditgesellschaft (KG) | Limited Partnership |
| Gesellschaft mit beschränkter Haftung (GmbH) | Limited Liability Company |
| Legal form (German) | Description |
|---|---|
| Offene Handelsgesellschaft (oHG) | General partnership |
| Kommanditgesellschaft (KG) | Limited partnership |
| Gesellschaft mit beschränkter Haftung (GmbH) | Limited Liability Company |
| Gesellschaft mit beschränkter Haftung & Compagnie Kommanditgesellschaft (GmbH & Co. KG) | Limited Partnership with a Limited Liability Company as General Partner |
| Gesellschaft mit beschränkter Haftung & Compagnie offene Handelsgesellschaft (GmbH & Co. oHG) | General Partnership with a Limited Liability Company as General Partner |
| Unternehmergesellschaft (haftungsbeschränkt) (UG) | Entrepreneurial Company (limited liability) |
| Aktiengesellschaft (AG) | Joint-stock Company |
| Societas Europaea (SE) | European Company |
| Europäische wirtschaftliche Interessenvereinigung (EWIV) | European Economic Interest Grouping |
| Societas Cooperativa Europaea (SCE) | European Cooperative Society |
| Genossenschaft | Cooperative Society |
| Gesellschaft bürgerlichen Rechts (GbR) | Registered Civil Law Partnership |
| Unternehmergesellschaft (haftungsbeschränkt) (UG) | Entrepreneurial Company (limited liability) |
| Aktiengesellschaft (AG) | Joint-stock Company |
| Societas Europaea (SE) | European Company |
| Europäische wirtschaftliche Interessenvereinigung (EWIV) | European Economic Interest Grouping |
| Societas Cooperativa Europaea (SCE) | European Cooperative Society |
| Genossenschaft | Cooperative Society |
| Gesellschaft bürgerlichen Rechts (eGbR) | Registered Civil Law Partnership |
| Eingetragener Kaufmann | Registered merchant |

### Accepted documents {#companies-documents}
### Accepted documents {#company-documents}

| Document type (German) | Description |
| :--------------------------------------------------------- | :--------------------------------------------------------------------- |
| Nachweis der Firmenregistrierung* | Proof of company registration* |
| Gesellschaftsvertrag/Satzungen* | Articles of Association* |
| UBO-Zertifikat* | Ultimate Beneficial Owners (UBO) certificate* |
| Personalausweis der wirtschaftlich Berechtigten (UBOs) | Identity documents of UBOs |
| Vollmacht und Personalausweis | Power of Attorney and the legal representative's identity card <br/><br/> *(A Prokurist registered in the Transparenzregister can also sign a Power of Attorney)* |
| Formular für politisch exponierte Personen (PEP) | Politically Exposed Person (PEP) form |
| Finanzberichte | Financial statements |
| Eidesstattliche Erklärung | Sworn statement |
| Organigramm des Unternehmens | Company structure chart |
| Document type (German) | Description | Details |
|---|---|---|
| Nachweis der Firmenregistrierung* | Proof of Company Registration* | <ul><li>Must be issued by the Handelsregister/Transparenzregister.</li></ul> |
| Gesellschaftsvertrag / Satzungen* | Articles of Association* | <ul><li>Must be stamped and signed by a notary</li><li>Or uploaded from the official source.</li></ul> |
| UBO-Zertifikat* | Ultimate Beneficial Owners (UBO) certificate* | <ul><li>Must include all direct and indirect UBOs (ownership ≥25%).</li></ul> |
| Personalausweis der wirtschaftlich Berechtigten (UBOs) | Identity documents of UBOs | <ul><li>Valid identity documents in color</li><li>Both sides if applicable.</li></ul> |
| Vollmacht <br /> Personalausweis | Power of Attorney and ID of the legal representative | <ul><li>Required if the legal representative is not the account owner.</li></ul> |
| Formular für politisch exponierte Personen (PEP) | Politically Exposed Person (PEP) form | <ul><li>Will be sent to the end user (based on communication preferences).</li><li>Must be dated and signed.</li></ul> |
| Finanzberichte (z.B. Steuererklärung) | Financial statements | <ul><li>Most recent annual report or balance sheet.</li></ul> |
| Eidesstattliche Erklärung | Sworn statement | <ul><li>Must be signed and dated within the last 3 months.</li></ul> |
| Organigramm des Unternehmens | Company structure chart | <ul><li>An internal company document showing the holding structure.</li></ul> |

## Self-employed individuals and freelancers {#self-employed}

### Legal forms {#self-employed-types}

| Legal form (German) | Description | Mandatory documents |
| :--------------------------------- | :------------------------------------ | :-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Freiberufler | Liberal professionals or freelancers | - Berufsanmeldung or Berufszulassung or Freiberufler-registrierung <br/> - Brief vom Finanzamt, Bescheinigung über die steuerliche Erfassung or Steuerbescheid |
| Selbständig/Gewerbetreibende | Self-employed in trade or business |Gewerbeschein |
| Partnerschaft | Partnership | Satzung der Gesellschaft or Partnerschaftsvertrag |
| Gesellschaft bürgerlichen Rechts (GbR) | Civil law partnership | - Satzung der Gesellschaft <br/> - Gewerbeschein (if available) |
| Legal form (German) | Description |
|---|---|
| Freiberufler | Liberal professionals or freelancers |
| Selbständig/Gewerbetreibende | Self-employed in trade or business |
| Partnerschaft | Partnership |
| Gesellschaft bürgerlichen Rechts (GbR) | Civil law partnership |

### Accepted documents {#self-employed-documents}

| Document type (German) | Description |
| :----------------------------------------- | :--------------------------------------------------- |
| Gewerbeschein | Business or trade license |
| Berufsanmeldung or Berufszulassung | Professional registration or professional license |
| Freiberufler-registrierung | Freelancer registration |
| Satzung der Gesellschaft (Partnerschaft) | Articles of Association - Partnerships |
| Gesellschaftsvertrag | Articles of Association |
| Bescheinigung über die steuerliche Erfassung | Tax registration certificate |
| Brief vom Finanzamt | Letter from the tax office |
| Steuerbescheid | Tax Declaration (most recent) |
| Document type (German) | Description | Details |
|---|---|---|
| Gewerbeschein* | Business or trade license* | <ul><li>Required for self-employed in trade or business</li><li>Also for GbR, if available</li><li>Must be issued by local authorities and dated.</li></ul> |
| Berufsanmeldung or Berufszulassung* | Professional registration or professional license* | <ul><li>Required for regulated liberal professionals or freelancers.</li></ul> |
| Freiberufler-registrierung* | Freelancer registration* | <ul><li>Required for liberal professionals or freelancers.</li></ul> |
| Satzung der Gesellschaft* | Articles of Association* | <ul><li>For Partnerships (Partnerschaft)</li><li>Must be signed and dated.</li></ul> |
| Bescheinigung über die steuerliche Erfassung* | Tax registration certificate* | <ul><li>Required for liberal professionals or freelancers</li><li>Issued by the Finanzamt.</li></ul> |
| Brief vom Finanzamt* | Letter from the tax office* | <ul><li>Letter confirming tax ID or VAT number.</li></ul> |
| Steuerbescheid | Tax declaration (most recent) | <ul><li>Must be issued by the tax office and dated within the last year.</li></ul> |